The length of service that gives the right to annual basic paid leave does not include: - time the employee is absent from work without good reason, including due to his removal from work in cases provided for in Art. 76 Labor Code of the Russian Federation; — time of parental leave until the child reaches the legal age. The length of service that gives the right to annual additional paid leave for work with harmful and (or) dangerous working conditions includes only the time actually worked in the relevant conditions. We see that there are a number of periods that need to be deducted from the length of service that gives the right to annual basic leave.
Summary report on employee leave balances (1s zup2.5)
Question: – A new employee has come to us. Should I fit it into the schedule? – The new employee must be entered in a separate appendix to the vacation schedule. In this case, you can use the same form as for the main document. Please note that it is mandatory to complete the application only for those employees who were hired in the first half of the year.
After all, employees hired later will, as a general rule, receive the right to vacation only after six months. This means that you will add them to your vacation schedule for the next year. How to fill out an order For a vacation order, there is a standard unified form No. T-6.
This document is prepared in the personnel service (and if there is none, then in the accounting department) based on either the employee’s application or the vacation schedule and after notifying the employee about the start of the vacation. The employee must be familiarized with the order and signed.
What should the HR manager do at the end of the year?
To monitor the number, conditions and remuneration of workers, Rosstat Order No. 580 dated September 24, 2014 “On approval of statistical tools for organizing federal statistical monitoring of the number, conditions and remuneration of workers, activities in the field of education, science, innovation and information technology” ( as amended on September 25, 2015) several forms were approved: 1. Information on the number and wages of employees (Form No. 1-T). This report must reflect the name of the type of economic activity, the average number of employees, the salary fund of external part-time workers and payroll employees, as well as payments accrued to them.
The deadline for submitting the report is January 20 after the reporting period. 2. Information on the number and wages of employees (form No. P-4).
How to plan vacations in 1C: Salary and Personnel Management 8?
People's Commissariat of Labor of the USSR 04/30/1930 N 169 (hereinafter referred to as the Rules), which, by virtue of Part 1 of Art. 423 of the Labor Code of the Russian Federation are applied to the extent that does not contradict the Labor Code of the Russian Federation. Clause 17 of the Rules also talks about postponing or extending leave in the event of an employee’s incapacity, and clause 18, detailing the procedure for extending or postponing leave, establishes the following principles: if the reasons preventing the employee from going on leave occurred before it began, then a new period of leave is determined by agreement between the employer and the employee. If these reasons occur while the employee is on vacation, then the period for returning from vacation is automatically extended by the corresponding number of days, and the employee is obliged to immediately notify the employer about this.
Report on vacation balances
It is also worth compiling a report on the work of the HR department for the year. Most often, management requires such a report. But even if the organization is small and there are no formal reporting requirements, we still recommend doing this.
Why not show the department's work in the best possible light? So, you can specify how much:
- personnel operations (dismissal, hiring, vacations, business trips, disciplinary actions, etc.) were done;
- LNA has been drawn up or finalized;
- workers have been selected (if the selection function is available);
- labor conflicts prevented;
- workers trained, etc.
More than original understanding of vacant positions by officials. - Approx. scientific editor. Appendices No. 17 and 4 respectively. For more information about the design of the organization’s archive, see: Zhizherina Yu. Yu.
I.O. employee, division of type of leave Start and end dates Number of days Basis 1 05/14/2009 67 Evtyushenkovich Igor Leonidovich, advertising department Educational 05/17/2009 05/31/2009 15 Help - call N 22 from 05/10/2009; application dated 05/12/200 9 2 05/19/2009 69 Ivanovilo Sergey Ivanovich, AO Annual 20.05. 200917.06.2009 28 Vacation schedule 3 22.05.2009 70 Lapochkina Marina Aleksandrovna, office Without salary 23.05.200925.05.2009 3 Statement dated 20.05.2009 4 01.06.2009 75 Ivica Eugene, from business marketing Annual 06/02/200906/30/2009 28 Schedules Bibliography 1. Mitrofanova V.V. Personal card T-2. Recommendations for filling out [Electronic resource. National Personnel Center]. URL: http://www. nkc. ru/ru/employers/info/54.html.
Date of access: 07/15/2010. 2. Zhuravleva I.V., Anokhina A.A. All about registration of a personal card f. T-2 [Electronic resource “It’s time to go to work”]. URL: http://poranarabotu.
Attention
On the contrary, if an employee takes the unused balance of last year’s vacation, and immediately after it asks for part of the vacation for the current year, then an additional line can be added to section A of the order. You can also include the line “Date of return to work” in the order. The fact is that due to holidays, the number of vacation days may be 28, but in fact the employee will have 29 rest days.
This can cause confusion. For example, an employee’s vacation is 28 calendar days starting from June 2. During the vacation period there is one holiday - June 12. But such days are not included in the number of vacation days (Article 120 of the Labor Code of the Russian Federation).
And you don't need to pay for them. But the employee must go to work a day later - on Tuesday, July 1. How to fill out a settlement note So, you have a vacation order in your hands. So, it’s time to calculate the amount of vacation pay.
Personnel report with types of leave
MANDATORY: APPROVED THE PLAN AND ORDER FOR MILITARY REGISTRATION FOR THE NEW YEAR The end of the year is a good time to start keeping military records if your employer has not kept it up to this point. If the employer maintains military records, the order appointing the person responsible for its maintenance and the work plan should be updated by the end of December. Documents should be drawn up exactly according to the forms given in the Methodological Recommendations for maintaining military records in organizations approved by the General Staff of the Armed Forces of the Russian Federation on April 11, 2008, otherwise the military registration and enlistment office may return them for revision.
The order must indicate the full name and position of the person responsible for maintaining military records and his deputy. Each document must have a place for the military commissar’s approval visa. The order and plan are signed by the officials specified in the form.
Good afternoon. You are right, this report is based on data from the “Earned Vacation Rights” register and requires its unambiguous completion. If the data in it is not complete, it must be calculated. The fact that all employees are calculated according to the established report selection is an absolute mistake.
As for the picture you attached, it does not seem to be erroneous. The employee was hired, if I understand correctly, on 01/22/14. Accordingly, after he has worked for half the month, he begins to accrue 2.33 due days (from 02/04/14).
The exception is the last month of the first year - since, according to clause 28 of the Rules on regular and additional leaves, an employee who has worked for the employer for at least 11 months is entitled to the full annual rate.
Although the law does not establish such an obligation, many personnel services do not neglect this - after all, it is easier to make any corrections immediately than after a long time. In addition, the results of the HR audit will help improve the business process in the HR department next year. You should be especially careful when conducting a personnel audit if there is information about inspections by government agencies in the coming year.
Important
Whether or not to formalize a personnel audit depends on the employer. For example, you can formalize its implementation by an order for the organization or an order for the department. What documents should you check first? Of course, those that the labor inspectorate pays attention to first of all, for example: 1.
Local regulations (hereinafter - LNA):
- Internal labor regulations (part 4 of article 189 of the Labor Code of the Russian Federation);
- Regulations on remuneration (Art.
Before submitting documents to the military registration and enlistment office, do not forget to update your reservation certificate with the local authorities. MANDATORY: PREPARATE DOCUMENTS FOR ARCHIVE STORAGE Do not forget about the need to prepare for submitting documents to the archive. As a rule, this should be done after the end of the office year, that is, in January, but already in December you can determine which documents will need to be submitted to the archive.
The main regulatory act regulating the procedure for processing documents in the archive is the Rules for organizing the storage, acquisition, recording and use of documents from the Archive Fund of the Russian Federation and other archival documents in government bodies, local governments and organizations, approved by Order of the Ministry of Culture of Russia dated March 31, 2015 No. 526 (hereinafter referred to as the Rules; Order of the Ministry of Culture of Russia No. 526).
, September 2018.Vladislav Losev, system engineer of the intensive growth department .
How and with what document in the program “1C: Salaries and Personnel Management 8”, ed. 3.1, the formation of estimated liabilities is implemented, with which reports you can track the entered information, as well as how to register balances.Estimated liabilities in "1C: ZUP 8"
The estimated liability, in simple terms, is how much money our organization needs to pay employees for the unused vacation they have accumulated if we need to fire everyone.
All organizations, except small enterprises, banks and government agencies, are required to reflect estimated liabilities in their accounting records. To reflect the information we need and make calculations, we will use the document “ Accrual of estimated liabilities for vacations».
The document will become available to the user only when the following settings are made in the organization parameters in the 1C: Salary and Personnel Management 8 program. Go to the menu " Settings", after which we go to the point " Organizations", then to the tab " Accounting policies and other settings" and then to the item " Estimated liabilities (reserves) for vacations».
After the user has configured the organization's accounting policy, in the " Salary"The document will appear" Accrual of estimated liabilities».
It will calculate how much money our organization needs to pay employees compensation for unused vacations for the current month, and with this document we will transfer the calculated information on reserves to the accounting program.
Estimated liabilities are formed after the documents have been processed “ Calculation of salaries and contributions" And " Reflection of salaries in accounting»
First, let's pay attention to the fields " Organization" And " Month" Fields " Organization"may not be - if during the initial setup of the program we indicated that the program would keep records of only one organization. In field " Month» you must indicate the month of accrual of estimated liabilities. In the document header it is also necessary to indicate by what operation the document will be calculated. In our example, in the field “ Operation» indicate the item « Current month calculation", subsequently by clicking on the button " Fill» the data in the corresponding fields is filled in and calculated automatically.
Information on employee leaves is an important part of personnel records. In the 1C 8.3 ZUP program you can generate a detailed leave report for each employee. How to take into account vacation balances in 1C 8.3 ZUP 3.1, read this article.
Each employee has the right to an annual paid 28-day vacation. This right is enshrined in labor legislation. In addition, management may provide additional vacations. For example, employees with long working hours or hazardous working conditions. If employees work in the far north, they are guaranteed an additional 24 days of leave. In the 1C 8.3 ZUP 3.1 program, you can take into account various types of vacations and generate a detailed report on vacations for each employee. Where you can see vacation balances in 1C 8.3 ZUP 3.1, read this article.
Step 1. Enter the initial vacation balances in 1C 8.3 ZUP
If you switched to 1C 8.3 ZUP 3.1 from another salary program, then you need to enter vacation balances into 1C. This does not need to be done only for new employees whom you hired already in 1C 8.3 ZUP. Enter balances in the employee’s card. To do this, go to the “Personnel” section (1) and click on the “Employees” link (2). A window with a list of employees will open.
In the window that opens, indicate your organization (3), and double-click on the employee (4) for whom you want to enter the balance. The employee card will open.
In the card, click the “Execute document” button (5), select “Absences” (6) and click on the “Enter balances...” link (7). An input form will open.
In the input window, enter the balance date (8). This must be the last date of the period for which the balance is entered. Next, click the “Add” button (9) and enter the types of leave (10) for which you need to enter data. Also, for each type, enter the start (11) and end date (12) of the period. In the “Remaining” field (13), enter the number of days of unused vacation. To enter data, click the “Post and close” button (14). Now for this employee in the 1C 8.3 ZUP 3.1 program there is data on balances.
Step 2. Take into account the opening balance when registering a vacation in 1C 8.3 ZUP 3.1
When creating a “Vacation” document, you can view the balances of unused vacation for all periods of the employee’s work and take them into account. Go to the “Personnel” section (1) and click on the “Vacations” link (2).
In the window that opens, click the “Create” button (3) and click on the “Vacation” link (4). A form for registration will open.
This report shows the opening balances by type of issue (7), which were entered manually. It also shows the balances accumulated during the period when the salary was already taken into account in 1C (8). The “Balance…” column (9) indicates how many days the employee can take at the current moment. Based on these numbers, you can proceed to further vacation registration.
Step 3. Generate a report on vacation balances in 1C 8.3 ZUP 3.1
In 1C 8.3 ZUP there is a report on the vacation balances of all employees. To generate it, go to the “Personnel” section (1) and click on the “Personnel reports” link (2). A list of all reports will open.
There are two reports on balances in the reporting window:
- “Vacation balances” (3). Detailed report;
- “Remaining holidays (briefly)” (4). A shortened version of the report.
In the first report, you can see for each employee (5) the number of days of unused vacation (6) by type (7) and periods (8).
In the second report, you will see a shortened version of the first report without specifying periods. A short report is more readable.
The program “1C Salary and Personnel Management 8.3 (3.1)” “can” calculate the number of days of annual leave due to an employee, their use and balance.
By default, the calculation of days of annual paid leave is carried out based on the amount established by the labor legislation of the Russian Federation - 28 days per year worked. The program also allows for the appointment of “additional” annual leave. This can be done both for all employees of the organization (when setting up the type of leave), and for a position in the staffing table (in a document approving or changing the staffing table) or directly for an employee (in a document of hiring or personnel transfer).
You can also assign “northern” leave for employees of the entire organization or a separate unit (in the form of an organization or a division). If these settings are made, the program will calculate vacation balances based on them.
Entering initial vacation balances in 1C ZUP
The calculation of allotted vacation days is carried out automatically by the 1C ZUP program, starting from the date the employee is hired. But there are situations when, at the time of starting accounting in 1C, employees have already been hired and they have vacation balances. Then you will have to enter the initial vacation balances into the program through a special document - Entering initial vacation balances (Personnel/ See also/ Initial vacation balances).
In this document you need to enter the employee, the balance date, the type (or types) of annual leave are entered in the tabular section, then for each type of leave - the period of the working year and the balance of leave as of the balance date.
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The program document “” can also be entered from the “Employees” directory by selecting or opening the employee form and clicking “Execute document” – Absences – Entering initial leave balances.
Using vacation days
When registering annual leave, the 1C ZUP 8.3 program takes into account the days used and reduces the employee’s remaining vacation days. You can view vacation balances for a given employee directly from the “” document by clicking on the link “How did the employee use vacation?” (next to the work period):
Vacation involves the following stages:
- planning important events for the year, i.e. even before planning vacations, it is necessary to determine periods of time where the absence of employees is undesirable or impossible due to production needs;
- creation by employees or their managers of documents with the desired vacations;
- making decisions on approving or rejecting vacations, which will result in entries in the vacation schedule;
- rescheduling vacations that were denied approval (if necessary).
Traditionally, the result of vacation planning is a vacation schedule that is drawn up for one year.
For proper operation of the tool, it is necessary to enter data on previously available releases. To do this, it is enough to create one document and enter leave for each employee in it. Set the “Decision” attribute in the document to “Approved” and post the document retroactively.
For productive work, it is advisable to enter into the system data on activities for the period of vacation planning.
Methods for making decisions on granting leaves to employees at each enterprise may be different. But there are still a number of indicators that influence such a decision:
- the amount of leave available to the employee on the day of planned leave;
- the position of the employee and the department in which he works;
- a list of employees whose vacation falls within the approved vacation period;
- events falling within the approved vacation period;
- date of planned dismissal.
Taking these reasons into account makes it possible to formalize the decision-making procedure for granting leave.
Vacation planning tools:
- document “Vacation Planning”;
- leave approval tool;
- Reports on planned vacations - “Vacation Schedule”, “Actual Vacations” and “Execution of the Vacation Schedule”.
All of the above vacation planning tools can be accessed from the menu "Personnel Management" - "Staff" - "Vacations"("Full" interface).
Document "Planning a Vacation" carries out planning of annual vacations for employees of the enterprise, i.e. a list of employees and their vacation periods are indicated.
The document indicates the author of the document (the “Responsible” field) and the decision on the plans entered. The following options are possible as a solution: “prepared”, “approved”, “rejected”.
When editing a document, you should remember that it is not the vacation that is approved, but the entire document containing several vacations. Therefore, it is inappropriate to include vacations with different approval probabilities in one document.
Automatic filling (the “Fill” button) allows you to automatically enter the organization’s employees, selected according to arbitrary criteria, into the tabular part of the document. When posting a document, the consistency of the resulting schedule is checked.
Leave Approval Tool
The tool allows you to carry out the approval procedure for each release separately and for the entire document.
This tool provides the following features:
- collects and provides data to formalize the decision to approve leave;
- checks the correctness of holiday input and generates a report on errors and warnings;
- graphic illustration of the current situation with planned vacations;
- preparation of a report on decisions made.
On the left side of the form there are lists of vacations: on one tab there are all planned but not approved vacations, on the other - a list of documents with vacations. You can enter comments in lists.
There are also two tabs on the right side of the form: on one tab there is a schedule and a diagram of planned vacations; Help is displayed on another tab. Information and graphs are intended to help in decision making.
The procedure for approving vacations:
- double-click on the line marked “question”, a vacation certificate for this employee will appear, or click the button to check all vacations;
- make a decision and mark it by clicking the “Approve” or “Reject” buttons;
- You can enter your comment in the “Comment” column, which will be printed in the report on the results of vacation approval;
- After approving all vacations (or some part of vacations), click the “Post approved documents” button. Documents in which all vacations are marked “approved” will be posted, and the vacations they contain will become part of the vacation schedule.
The graph shows the number of vacationers over time. The holiday marked in the table is highlighted on the graph. The schedule range is set automatically based on the dates of planned vacations and can be set in the upper right corner of the schedule. On the chart, planned, approved and implemented vacations, and allocated vacations are highlighted in different colors.
The “Vacation Certificate” button is intended to formalize the decision-making and contains the following information:
- the amount of leave available to the employee on the day of planned leave, which is calculated using the formula: the amount of “earned” leave minus the sum of all approved leaves. The amount of “earned” vacation is calculated based on 28 calendar days of vacation for each past calendar year from the date of hiring;
- the position of the employee and the department in which he is registered;
- information about the intended dismissal (if available);
- error messages and warnings (if available);
- a list of employees whose vacation falls within the analyzed vacation period;
- a list of activities that fall within the period of the analyzed vacation;
- data for calculating available leave;
- list of vacation documents for this employee.
The “General leave certificate” button is intended to analyze the status of leave; the following information is collected here for all employees:
- amount of earned leave;
- amount of approved vacation (from the vacation schedule);
- information about the last vacation.
"Report for the work session." This certificate has two parts: in the first part, a list of documents and vacations that have been approved (the vacations they contain are included in the vacation schedule); in the second part - documents and vacations that were not included in the vacation schedule with comments from the person making the decision (if any were included).
Vacation schedule reports
The Vacation Schedule report is the result of vacation planning. As a result, a diagram of the vacation schedule for the specified period is displayed. The list of employees in the report can be generated both by department and by position.
The “Actual vacations” report displays data also in the form of a chart, but only actual vacations for the specified period are reflected.
