The fire extinguisher logbook is a form of accounting for primary fire extinguishing equipment; they must be located in any building, office, or premises occupied by the organization. Their presence and compliance with performance characteristics is checked by the fire inspection authority, which also controls the accounting of fire extinguishing equipment. You can download the form and sample of filling out the fire extinguisher logbook at the bottom of the page.
Reasons for maintaining a document
The log is needed to record the availability of the necessary equipment and monitor its maintenance. However, the primary means of extinguishing fires include not only fire extinguishers. It's the same:
- fire shields on which hooks, shovels, axes and other tools are located;
- water tanks;
- sand boxes;
- special cloths for extinguishing - koshma.
Responsibility for compliance fire safety lies with the head of the organization.
Rules compliance with fire safety safety are established by Decree of the Government of the Russian Federation of April 25, 2012 N 390 (as amended on March 21, 2017) “On the fire safety regime” (together with the “Fire safety regulations in Russian Federation"). Section 478 XIX These rules state that the primary means for extinguishing a fire, the time of their inspection is taken into account in a special log. The form of reference is arbitrary.
You can develop a log book for primary fire extinguishing equipment, a sample of which can be downloaded from the link at the end of the material. In practice, fire extinguishing agents are often monitored on two different forms. This is a separate document for fire extinguishers and a separate document for the rest of the equipment. Some experts advise, for convenience, to separate the accounting of the fire extinguishers themselves (listing their main parameters) and their Maintenance and inspections. However, when checking, it will be enough to have an operational passport and one logbook, which, among other things, reflects the maintenance and inspection of equipment. If the rest of the fire equipment (fire shields, sand, etc.) is not indicated in the document, along with fire extinguishers, a separate form is required for it.
Fire extinguisher log form
The form of the fire extinguisher logbook is arbitrary, therefore, when checking by the fire safety inspectorate, a fine for incorrectly filling out the document is unlawful. However, disputes with inspectors over the correctness of record keeping are not uncommon, so experts recommend first coordinating the form with the territorial fire inspection.
There is no generally established form of the document, but it must contain the main specifications equipment, columns for notes, recharge marks, signatures of the responsible person. Typically the form includes:
- serial number records;
- name of fire extinguishing agent;
- application area;
- serial (factory) number, production date;
- date of last and next recharge;
- column for notes;
- signature of the responsible person.
Like all primary accounting documents, before use it must be stitched, numbered and certified with the company seal. When lacing, the thread is passed through holes in the sheets, the ends are tied in a knot, the tails of the threads are glued to last page. A square strip of paper is placed on the ends of the threads with the inscription: “sewn, numbered and sealed so many sheets.” The inscription is certified by the manager or an authorized employee indicating the position, surname, initials, current date and signature. The seal is placed on a square strip so that part of it falls on the last sheet.
Who keeps the fire extinguishing equipment log in the organization?
Responsibility for maintaining the document is assigned by order of the head of the organization to an employee specially appointed for this purpose. Such a specialist must know fire safety rules, that is, study the necessary fire-technical minimum on courses in a special licensed educational institution. If none of the employees has the necessary knowledge, management sends the future responsible employee for training. After completing the courses, the student takes an exam and receives a certificate of completion. The employee is familiarized with the order of appointment to the role of the person responsible for monitoring fire extinguishing means against signature. His responsibilities will include:
- Carrying out regular checks of the operating condition of equipment;
- feasible repairs and recharging of fire extinguishers;
- recording the results of the work in a document.
How to fill out a fire extinguisher logbook - sample filling
An example will show you how to fill out a logbook for fire extinguishers. Let us remind you that the form is not official, so you can add the necessary columns to the table for your organization.
How to properly keep a log of primary fire extinguishing equipment is of interest to many managers and persons responsible for compliance with fire safety rules (hereinafter referred to as FFS).
The procedure for filling out its columns and other nuances related to making entries are regulated by the norms of the legislation of the Russian Federation. Let's look in more detail at what information should be recorded in the log book of funds intended for extinguishing a fire.
What kind of magazine is this?
In each organization, the effectiveness of compliance with safety regulations is based on the development of measures to prevent fire and timely localization of the outbreak when it occurs.
They must take into account the specifics of each individual enterprise. In order to ensure reliable safety of products, equipment and other property from destruction by fire, the enterprise must equip places with primary fire control equipment to extinguish the flame and prevent its spread to other areas, and workers must be promptly notified of the occurrence of an emergency situation.
An important point when observing the fire safety regime is availability and operability of primary fire extinguishing means, which include fire extinguishers. This equipment must be checked promptly and periodically refilled with new substances. Information about the number of fire extinguishers and the facts of checking and refilling with new filler should be recorded in a log.
The legislative framework
For organizations, special standards have been approved, specified in "Fire Safety Rules of the Russian Federation". They set out the requirements for providing the required number of devices depending on the individual needs, as well as location and operating rules. Among the main obligations is the need to fill out data in the logbook on the availability and use of fire-fighting equipment.
Since in regulations There are no strict requirements for the design of the logbook for filling out its columns, then the fire inspection inspector does not have the right to make demands on the creation of a unified form for all enterprises. He also cannot issue a fine if the book contains minimal information about the fire extinguishers available. But better shape magazine agree in advance with the local GPN inspectorate, requesting the necessary information on how to correctly record data on the operation of primary fire extinguishing equipment.
An example of a journal. Information about each fire extinguisher can be reflected on separate sheets in the following order:
- presence of a serial number;
- installation location;
- type of filler and its brand according to the passport data;
- dates of manufacture and commissioning;
- information about the manufacturer.
After entering the primary data from the passport into the header of the form, under it you need to draw a table in which all indicators relating to carrying out suitability checks devices: 
- dates of technical inspections and recharging of the vehicle;
- appearance of the device and its individual parts;
- device weight;
- if there is a pressure indicator, then indicate the parameter that it displays on the measuring scale at each regular examination;
- condition of the running parts of the mobile fire extinguisher;
- what measures were taken in relation to the detected deficiencies in the performance of the equipment;
- Full name and position of the responsible person.
The log data must match the information in the passport attached to each device.
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Responsibility for maintaining
In production, fire extinguishers are monitored and, accordingly, data on their condition is recorded in the logbook. specially designated person. Responsibilities for fulfilling such requirements are assigned to the employee by order of the enterprise against signature of familiarization. He is entrusted with periodically carrying out performance checks, repairs, recharging fire extinguishers and recording the results of the work performed in a log.
Note! When appointing a responsible person, it must be taken into account that a person must have skills and know the rules in the field, as well as be able to properly keep a log of fire extinguishers.
If there is no such person at the enterprise, then he needs undergo training at fire-technical minimum courses in a special institution that has the appropriate license. Knowledge in the field of industrial safety is confirmed by the presence of a certificate issued after completing the courses. You should ask your training instructor for details necessary information about the form and rules for keeping a log of fire extinguishers in connection with the specialization of your enterprise.
Requirements for design, firmware and sealing
Before you start filling out the sheets, the journal must arrange correctly. To do this, you need to page it with cord or thread and seal the knot on back side album in a small square piece of paper. It is necessary to indicate the number of pages, put the manager’s signature and stamp on it.
On the glued square, write the following inscription: “The magazine contains __ sheets stitched, numbered and sealed.” This record must be certified by the head of the organization or another authorized employee.
Under visa indicate his position, initials, surname and date of creation of the journal. The main seal of the organization must be placed on top of the sealed sheet in such a way that its imprint is located partially on it and at the same time captures the last sheet of the magazine.
Making entries in this brochure are made in any form. The main thing is that the logbook of primary fire extinguishing equipment contains all the necessary technical information about the equipment itself, the results of periodic checks, main parameters, identified and corrected malfunctions.
Filling procedure
Fill new magazine necessary after checking the serviceability of fire extinguishers.
Each device is assigned a number under which it is entered in the book. During the initial inspection, the complete set and the integrity of its elements should be checked. There should be no damage to the paintwork, and brief instructions describing the method of use and technical specifications should be placed on the cylinder body.
If inspection and control of the device shows compliance with all requirements, then the device is assigned a serial number, which is affixed to the case, and the basic data from the equipment passport is entered into the log.
According to most experts in the field of fire safety, it is necessary to place in the fire extinguisher logbook such information about the fire extinguisher:
- brand and type of device;
- full mass;
- marking of fire extinguishing agent;
- number assigned by the industrial safety engineer at the enterprise;
- date of manufacture and initial inspection;
- gas cylinder pressure indicator;
- location;
- individual information about the responsible person;
- signature of the employee monitoring the operation of primary fire extinguishing equipment;
- dates and events for surveys and recharging.
All other parameters relating to technical condition, malfunction of fire extinguisher parts, repairs, etc. can only be entered in the device passport.
Error correction
All entries in the journal must be kept accurately, without errors or corrections, preferably in the same color ink. If an error is made while entering information, then the data is incorrect must be crossed out and filled in parameters again from the next line. The crossed out line must contain the signature of the responsible person who is required to fill out the journal.
Shelf life
Logbooks for recording primary fire extinguishing equipment must be registered with the assignment of an individual inventory number. After all pages are completely filled out, it must be archived and a new journal must be issued. Shelf life magazine - 45 years.
If the fire extinguisher is impossible or impractical to use further for its intended purpose, then it must be obtained from specialized institutions certificate of unfitness. Based on the data in the report, an entry is made in the journal about the write-off of the fire extinguishing agent.
The fire extinguisher itself is needed recycle with the involvement of specialized institutions or used for instruction and obtaining the necessary skills, if the identified non-compliance of the technical condition with the requirements of regulatory and operational documents does not affect the safety of its use.
The rules for using and recording primary fire extinguishing agents at enterprises are described in the following video:
In accordance with fire safety regulations, each enterprise must keep a log of fire extinguishers in any form.
Fire extinguishers are the most important means fire extinguishing in the initial stage, and their good condition is the most important task any manager, because in the event of a malfunction of these means, the employees of the enterprise may suffer as a result of a fire.
Who is responsible for maintaining the log?
In most cases, the manager appoints by order a person responsible for monitoring fire extinguishing equipment and maintaining documentation for them. The log is designed to record existing fire extinguishing equipment and monitor their maintenance. The log should contain all information about the fire extinguisher, inspections, maintenance and recharging.
Due to the fact that in regulatory documents there are no strict requirements for the form of the log and its columns; the inspector of OND GPN (fire inspection inspector) does not have the right to demand its uniform form and impose penalties, even if it contains minimal information about fire extinguishers. However, if possible, in order to prevent quibbles during inspection, the log form can be coordinate with the local GPN inspection by making the appropriate request. It is unlikely that you will be offered any specific form, but any written response will be a powerful argument in the event of a dispute about the journal.
As already written above, the organization’s fire extinguisher log is kept by an authorized person appointed by the management of the enterprise. Wherein responsible person must have fire safety skills and know how to properly maintain a log of fire extinguishers.
You can gain initial skills in the field of fire safety through fire-technical minimum courses. Training in PTM courses is carried out in special organizations that have received the right to this type of education and have the appropriate license. Upon completion of the course, the person who has attended the course and passed the exam is issued a certificate of completion of the course. At the manager's educational process You can ask in detail about the form and rules for keeping a log of fire extinguishers accepted in a particular region. 
Checking fire extinguishing equipment
Before installing a fire extinguisher on site, it is initially checked. During the inspection, the completeness of the fire extinguisher is checked, the integrity and serviceability of its elements, the absence of damage to the paintwork, the presence of brief instructions, which describes the procedure for using the fire extinguishing agent and its main technical characteristics.
The main operating parameters are checked: total weight, and for fire extinguishers operating under compressed gas pressure - the pressure value, for mobile fire extinguishers - the serviceability of the chassis. You should pay attention to the presence of a rotary seal, which should indicate the year and quarter of manufacture of the fire extinguisher. It should be noted that the latest amendments to the “Fire Safety Rules in the Russian Federation” have abolished the mandatory color of seals.
If the fire extinguisher meets all the above requirements, then it is assigned a number that is applied to the body, its data is entered into the fire extinguisher registration log.
Rules for filling out the document
Most experts in the field of fire protection believe that the following data must be reflected in the fire extinguisher logbook in the appropriate column:
- brand and type of fire extinguishing agent;
- brand of fire extinguishing agent;
- total weight of the fire extinguisher;
- assigned serial number;
- release date of the fire extinguisher;
- date of initial inspection of the fire extinguisher;
- pressure working environment or the mass of the gas canister;
- installation location;
- last name, first name, patronymic, position of the person responsible for the operation and serviceability of the fire extinguishing equipment;
- signature of the person responsible for operating the fire extinguisher;
- information about the inspection of the fire extinguisher and its recharging.
Other information, such as: technical condition, serviceability of components, condition of the mobile part of the fire extinguisher, information on periodic inspections, information on repairs performed and other data can be reflected in the fire extinguisher’s operational passport.
Where do technical data come from? All basic information about the fire extinguisher - brand, type and name of the fire extinguishing agent - is available on the fire extinguisher label, or can be found in the manufacturer's passport. This information is very relevant because Various types fires require different means of extinguishing them. For example, water fire extinguishers cannot extinguish live electrical installations, and extinguishing rare earth metals is possible only with the help of special powders. The total weight of the fire extinguisher is usually indicated on the label, but if this information is not there, then this information must be written down in the manufacturer’s passport of the product. For mobile fire extinguishers, information about the weight of the fire extinguisher without a transport cart is relevant. 
Information about the release date in most cases is indicated at the bottom of the fire extinguisher sticker indicating the month and year, in the passport and on the rotor type control seal.
Taking this information into account is important for timely recharging and inspection of fire extinguisher housings. Fire extinguishers are recharged from the date of issue and usually last 5 years, but may have shorter periods. The recharge period is indicated in the product passport. It should be remembered that the timing of recharging fire extinguishers and inspecting the bodies may not coincide in time. For these sections, several columns should be provided depending on the expected service life (usually no more than 4-5).
Checking the condition of the fire extinguisher (once a year or every six months) should be included in the fire extinguisher’s operational passport. For large enterprises with several separate workshops with big amount fire extinguishers, it is allowed to maintain several logs of fire extinguishers.
The presence of fire extinguishers is mandatory for any type of enterprise. These fire extinguishing agents refer to and are used to extinguish the flame on their own, localize it and reduce material losses. The use of a specific type, as well as their quantity, is determined by the characteristics of the premises and the materials located there, therefore the law obliges the owner not only to purchase and install, but also to keep records of fire extinguishing means.
For this purpose, a special fire extinguisher logbook is used, which is one of the main documents checked by a fire safety inspector.
Appointment of the person responsible for accounting
According to the law, responsibility for fire safety and labor protection at the enterprise lies with the first manager, as well as heads of departments.
To keep records of the log and be responsible for fire safety, by order of the manager, one of the employees can be appointed. This could be a person combining the main activity with these additional responsibilities or a separate staff unit.
A prerequisite for fulfilling such duties is undergoing training on fire safety standards, which can be completed at the fire inspection department. The volume of material received also includes a fire extinguisher logbook; you will be instructed here on how to fill it out.
Inspection of fire extinguishers
The legislation regulates several types of inspections, the results of which are recorded in the logbook.
- Primary – carried out after purchase and immediately before installation of the fire extinguishing agent. A visual inspection of the integrity of the seals is carried out, the presence of checks is checked, the contents and type are in accordance with the instructions, and attention is paid to the absence of dents on the cylinder. It is imperative to check the installation location and visibility of the fire extinguisher from a distance, the integrity of the instructions on the cylinder and the serviceability of the pressure sensor. After the inspection, the fire extinguisher is assigned a serial number, which is entered in the fire extinguisher maintenance log, it is also applied to the body with indelible paint and a label is affixed indicating the date of the current and next inspection, and the signature of the person in charge.
- Quarterly inspection with the above-described regulations;
- The annual inspection is carried out in the same way as the previous ones, in addition, the leakage of propellant gas is monitored, and selective opening is performed to check the filters.
- Semi-annual - carried out according to the annual regulations in the event that either fire extinguishers are constantly exposed to temperatures close to or exceeding those specified in the passport.
Rules for filling out the journal
There are no strict rules on how to fill out a fire extinguisher inspection log, nor is there a single form. The fire service is allowed to keep records in any form, so most often a barn book is used for these purposes.
Existing columns are renamed, and additional ones are added if necessary. All pages of the magazine must be numbered and stitched with thread, secured at the back with glue and a paper seal bearing the signature of the manager and the seal of the enterprise.
The log records the serial number of the device, installation location, type, charge weight and fire extinguisher weight, as well as the dates of the last and next inspection. The journal is filled in with ink of the same color, after each entry there is a date and signature of the person in charge.
Expert Note
Ask a question to an expertIf the enterprise has several divisions, then it is allowed to maintain separate magazine each with the name of the unit indicated on the cover.
Sample of filling out the journal
For ease of maintenance, each sheet of the log is allocated for a specific fire extinguisher, representing a passport of the device. This procedure allows you to keep records of each fire extinguisher for the entire period of its service and not switch to continuing new page. Sample of filling out the accounting log (more details can be found here):
OPERATING PASSPORT FOR FIRE EXTINGUISHER
Maintaining fire safety documentation has the same great importance, as well as providing technical activities. Only if all these requirements are met can the chance of a fire be minimized and sanctions from fire authorities avoided.
An important point in observing the fire safety regime is the presence in the organization of a sufficient number of serviceable fire safety equipment. Equipment must be checked in a timely manner, fire extinguishers must be refilled periodically active substances. Information on the number of serviceable devices and those that need to be replaced, as well as data on inspections performed, is entered into the logbook of primary fire extinguishing equipment, a sample of which is in front of you.
Logbook for primary fire extinguishing means, form
Responsibility for maintaining
Monitoring the presence and condition of devices, as well as maintaining an accounting log, is carried out by a specially appointed person. These are the responsibilities of the company. The employee responsible for fire safety must
have the necessary skills;
know fire safety rules;
be able to fill out the ZhU;
undergo training in fire-technical minimum courses and have a certificate confirming knowledge.
ZHU form
Since there is no legally approved form of the journal, it can be compiled in any form. For example, a sample log book for primary fire extinguishing equipment, which we offer for free download in this article, is quite suitable for the needs of a standard office.
The sheets of the journal must be laced, numbered, sealed with the seal of the organization, the signature of the director and the person responsible for maintaining the document.
Filling rules
Before you start filling out, each PSP should be assigned an individual serial number. It is more convenient to enter data in specially designated columns. For example:
organization address;
location of the PSP;
name of fire extinguishing agent, brand, manufacturer's data;
number of PSP;
date of inspection and recharge (for fire extinguishers);
Full name, position of inspector
date of inspection
inspector's signature
additional information
Entries should be made accurately, without errors. If a mistake was made while filling out, cross out the incorrect data and enter the correct data on the next line. The crossed out line must contain the signature of the person responsible for filling it out.
Checking fire fighting equipment
Each PSP is timely checked for functionality. For example, fire extinguishers are inspected once every six months, and they are recharged at least once every five years. Also important is given appearance, absence of damage and complete set.
If, based on the results of the inspection, it turns out that the product cannot be used, then it is necessary to draw up a report on its unsuitability. On its basis, a write-off entry is made in the housing register. And the product itself is disposed of according to the rules.
Shelf life
Each logbook of primary fire extinguishing equipment must be assigned an inventory number. After complete completion, the document is transferred to the archive of the enterprise. There it should be stored for 45 years. For further work a new magazine is taken.
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