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How to finish a letter. Let's figure out how to finish a personal, business, congratulatory letter

Deliberate politeness can look extremely impolite. How can you avoid this? We share the advice of experts in the field of etiquette.

Stop writing "C Best wishes! " at the end of the letter. Yes, this signature looks harmless. You really only wish the respondent the best. But times are changing, and such politeness formulas have become redundant.

According to researchers from the University of Pennsylvania, who have been studying the issue since 2003, the social norm has changed relatively recently. Now only 5% of emails end with such wishes. More often attributed to "Thank you!" or "Yours faithfully!" ...

E-mail became widespread in the 90s, and most users immediately left the formalities - and the courtesy formula at the end of messages. According to business etiquette coach Barbara Patcher, "It was more like a scrapbook." On the Los Angeles webpage Times sociologist University of California Neil Schmegler predicts that with the development of electronic technology, paper correspondence will finally become a thing of the past.

But over time, emails took on the role of paper, and people returned to familiar norms of business correspondence. Pachter says, "There is a whole hierarchy of final signatures." So what should you choose? "Sincerely"? Bad stamp. "Hello"? Too emotional. "Thanks"? This is a good option, but it is often chosen where gratitude is not required at all. "Sincerely, yours" - have you really sincerely, sincerely attached each of these files?

The problem with “all the best” is that it doesn't say anything to the respondent at all. Business ethics consultant Judith Callos says, "This is a meaningless speech formula used when there is nothing to say." Other experts are not so categorical: they call it “harmless”, “correct”, “decent” or “none”. Liz Danziko, director at a PR agency NPR Says: “Recently,“ All the best ”expressed, as a rule, polite inattention - but now it can mean a veiled resentment or threat.”

"Best wishes" are dotted with letters written several centuries ago. In the Anglo-Saxon tradition, the stamp appeared in 1922. According to the Oxford English Dictionary, this was facilitated by Francis Scott Fitzgerald, who wrote literary critic Zelda sends you best wishes to Edmond Wilson. The formula became widespread and ended its life only at the end of 1968, when Larry King received an official message ending "Good day, Billy." Such letters strained even then, and even Larry King, sharp-tongued, said that it was too familiar.

Courtesy formulas have been ingrained in languages for centuries. In 1922, Emily Post, one of the pillars of the science of etiquette, wrote:

“The British began to get rid of embellishments in letters back in the 18th century. They limited themselves to 'Sincerely yours.'

In the age of the Internet, tradition continues. People avoid both familiarity and expressions of affection and use as much neutral the wording at the end of the letter. According to the survey, 75% of people prefer "Thank you!" or "Good luck!" However, many admit that this is not the best choice- but are forced to comply with a new social norm.

If not "best wishes," how?

No way. Do not use polite formulas in your signature at all. With the proliferation of services like Slack and Email became like instant messengers. Barbara Patchet says, "E-mails have become less formal." Now, in letters to friends or good acquaintances, final formulas are not used - it is believed that this is the same archaism as voice messages. Formulas of courtesy only slow down the correspondence. Liz Danziko comments: "People don't talk like that." She herself puts a full stop at the end of emails - business and personal. Without a signature.

Almost every person who is somehow connected with the Internet knows what e-mail is. Old friends, colleagues, relatives love to keep in touch with the help of mail, because this is a really convenient service. True, some still prefer the good old handwritten messages. But the bulk of people on Earth communicate in one way or another.

It is important to know that the letter can be business, congratulatory, or personal. Depending on the style of the text and on who it is intended for, the text itself is already composed.

How to end a letter to a friend

Before thinking about the ending of the message, check the already written text. It is important to correct all mistakes, both grammatical and stylistic. After that, consider supplementing your letter. letter to in electronic format it is much easier to compose because you can always delete or add a new piece of text anywhere in the message. With handwritten writing, everything is much more complicated, because it must be written without a single mistake.

You should immediately decide what you expect from the recipient. If you want a quick response to the letter, then add special notes or write it directly in the letter. If you have a little time to wait for an answer, then leave it as it was.

The letter should end logically, the main idea must be completely transferred. Otherwise, the recipient will be guessing what you wanted to say with this or that word. Write clearly and clearly so that there are no ambiguous questions.

So how to end a letter to a friend? If unique ideas do not come to your mind, then you can use the hackneyed expressions:

Your friend, "Name"
I want to see
See you!
Waiting for an answer
Wait for a visit!
Kisses, "Name"
Come soon
Be happy!
Good luck!
All the best, your friend "Name"

How to end a business letter

When writing a business message, you need to do a deeper and more thorough check, otherwise your partner, having found errors, will not want to do anything with you. The text must be written plain text, no need to make huge sentences with different turns, get along with basic descriptions.

Watch your speech, do not use common words and expressions: "Che", "Yes, no problem", etc. Treat your interlocutor with respect, do not in any way insult him, otherwise you can not send messages at all.

The end of the letter should be intriguing, interest your interlocutor, add a little spark. From the beginning of the text, you need to bring the reader to the essence of the question and only at the end fully open your cards. The fact is that the ending of the text is best remembered, which means that a person will pay more attention to it.

Before ending your post, please include a complete list of key documents, if any. Be sure to number each document in chronological order.

I look forward to further cooperation.
Thank you for your attention.
Best regards, "Name".
Respectfully, "Name".

How to end a letter in English

In correspondence with friends or loved ones, you do not need to follow a clear text structure. Here speech can be simpler, because the most important thing is to convey emotions, feelings, tell about what is happening. Jokes, common expressions, etc. can be used.

On this moment the younger generation speaks in a completely different language. Many adults do not always understand what is about in question... Borrowed words are often used, new concepts are introduced, which is why our speech becomes completely different.

To complete the letter in English, you must also do some preliminary preparation. Check the entire text for errors, add the necessary notes, and then proceed to the ending.

Good Luck - Good luck!
With Love - with love!
Good cheers - good mood!
See you soon - see you soon!
Talk to you later - we'll talk later.
Truly yours - Regards!

Now you know how to finish the letter. Use these tips to make you sound like a literate person.

Signing "Sincerely" at the end of a letter is a standard courtesy formula. Do you always need to end a letter with this phrase? How to write it correctly in Russian and English? Let's take a look at examples.

From the article you will learn:

There are no casual phrases in official correspondence. Stylistics requires conciseness and careful choice of words from the author. Closing phrases reinforce positive emotions and express confidence and appreciation at the same time. A well-formed signature helps maintain business conversation, contributes to the achievement of the goal. Respect the other person and write the text in a way that is pleasant to read. Politeness combined with professionalism speaks for the competence of a specialist.

How to end a business letter with respect for the addressee?

As you write your letter, remember that you are speaking on behalf of the entire company. The secretary must be extremely correct, as he represents his manager. Compliance with generally accepted rules of business correspondence forms a positive image of the company in the eyes of partners and customers.

Official correspondence always has specific goals. The purpose determines the structure of the text. V general case the text is divided into several semantic parts: introduction, problem statement, argumentation and conclusion. Each part performs specific tasks. An introduction, for example, prepares you to grasp the main points. Conclusion - expresses requests and hopes, assures of further partnership.

Editorial advice: There are generally accepted formulas for each of the tasks. By finishing the letter politely, you show that you respect your partner, set him up for positive emotions and leave a pleasant impression. Find out, in the electronic journal "Directory of the Secretary". To read the article, fill out demo access for 3 days.

How do you spell “respectfully” at the end of a letter?

Unified rules for business correspondence and bringing it to common standards are typical for large companies. Design letterhead, the "autograph" form at the end of the message becomes part of the corporate culture, style element. Whether it's paper or e-mail, compliance with a single standard is an indicator of attention to detail and important subtleties.

There are several types of closing phrases in business correspondence. Their choice depends on how well you know the addressee. For example, the signature "with respect" in an official letter is neutral. If you want to focus your partner's attention on something or once again remind him of the request, use restrained phrases:

Yours sincerely...
Sincerely...
Best wishes...

When choosing the final polite formula, try to avoid familiarity. Remember that how well you know the person to whom you are writing. If the acquaintance is formal, stick to the formal style.

The answer was prepared jointly with the editors of the electronic journal " Secretary's Handbook».

Maria BELDOVA answers,
with. n. with. VNIIDAD, expert in the field of management documentation

What are we waiting for when we send an email to a partner or client? So that our information, even negative, will make a favorable impression on the addressee and cause a response or decision. This can be achieved if you followed the rules of etiquette of correspondence, correctly formatted the letter and prepared the text. High Quality... Your text should be of moderate length; contain the necessary arguments and clear language and have a structure that best conveys information.

Technique 1. Separate the main from the secondary

The text of a business letter must have a volume sufficient to ...

The full version of the answer is available after a free

"Best regards" at the end of the letter: with or without comma

The final form of politeness is given at the end of the text. It is placed on the same vertical as the date by right side... The phrase is separated from the main text by two or three intervals. Slightly lower have props "Signature", including the name of the position of the compiler, his personal signature and transcript. This arrangement complies with the standards of GOST 6.30-97, which determines the requirements for paperwork. If the message is issued on an official letterhead or is of a private nature, the title of the position and the decoding of the signature are not put.

The question of how to write “with respect” at the end of a letter, with or without a comma, does not have a clear answer. Both options are valid. The absence of a sign can be perceived as negligence and even illiteracy. On the other hand, according to the rules of punctuation, this comma should not be used. From the point of view of Russian grammar, the sign is redundant. The words "with respect" are not an introductory phrase, and the signature is an appeal. This phrase implies that "This letter was written with respect to you by N.N." As in it, in the abbreviated version, the comma is not put according to the rules.

Why is it so common in practice? V rules of correspondence this sign is required in English, German and other European languages. The phrase "with respect" at the end of the letter in English is separated not only graphically, but also punctually. Over time, although it is grammatically wrong, the rule became part of the norms of the Russian language.

Conclusion of the letter: a sample of writing the phrase "with respect"

How to write "respectfully" in a business letter in English?

rules business communication in English are in many ways similar to those adopted in Russia. At the end, the addressee is thanked for their time and expressed their intention to continue the correspondence. Common phrases are also used: "with respect", "with appreciation", "with best wishes." After with new line indicate the name and surname of the compiler, as well as his position. Let's take an example: how to sign a letter in English "with respect ..."

Table 1. Final formulas for courtesy in English

Yours faithfully

Use if in handling there is the recipient's name. The most common option.

Obsolete version found in British English. Written in the absence of the addressee's name in the circulation: Dear sir or Dear Madam

American counterpart for British Yours faithfully.

A less formal option, acceptable for correspondence with a familiar person. Variations: Kind regards, Warm regards, Regards, Kindest regards

Yours sincerely,

Aleksandr Klimov

Marketing Director

Yours faithfully,

Aleksandr Klimov

Marketing Director

Yours truly,

Aleksandr Klimov

Marketing Director

Kind regards,

Aleksandr Klimov

Marketing Director

The ability to tactfully and correctly use standard cliché phrases is an indicator of the level of professionalism and knowledge of the language. V English letter the phrase "with respect" can be expressed in different ways. When composing a text for a foreign partner, take into account all the factors and choose the most suitable translation.

How to sign a letter correctly: "with respect" and other formulas of politeness

When composing a message, the sender should be guided not only by generally accepted standards, but also by the rules of good manners. If you write to a stranger, and the appeal is strictly formal, use well-established expressions. Stylistics business speech severely restricts the choice of phrases.

If it comes to e-mail or communicating with well-known people, you can retreat from rigid canons, while remaining polite and correct. Let's look at a few examples of closing phrases that are acceptable in less formal communication.

Table 2. Use of alternative final expressions

A business letter is an official document, each part of which performs specific tasks. It is believed that the last sentence is always remembered better. Therefore, it is important to pay attention to the closing phrases.

Knowing when and how to write “respectfully” at the end of a letter is one of the elements that underscore your professionalism. A competent secretary will always choose the right words or limit himself to a neutral expression of politeness. At the same time, he will not lower the prestige of the company and will convey the information to the recipient correctly and respectfully.

The exam offers an excerpt from a letter from your possible pen pal. The letter contains some news and several questions, where you are asked for opinions, advice, etc.

It is required to write a response letter, starting with your short return address in the upper right corner, the date under the address, greetings and ending with farewell phrase and name.

First of all, in order to write a letter, you need to know the rules of spelling and puntuations of the English language and try to follow them - the person to whom you addressed the letter will be pleased to read a well-written letter.

One of the tasks for English language both in the exam and in the exam is spelling personal letter in response to a letter from an “English speaking pen friend”. It is included in Part C, as is the writing of an essay in English. Moreover, if the volume of a letter in the Unified State Exam is 100-140 words, then in the Unified State Exam, a limit of 100-120 words is set. in the exam, the task is to ask 3 questions, and in the exam, it is simply to answer the letter, although, in any case, if you write the questions, it will be a plus.

Writing a letter to foreign language is a simple task that must be completed as quickly as possible in order to leave time for other tasks. So, let's consider the uniform rules for writing a personal letter. To make it easier to understand everything, watch a specially selected video site:

In the upper right corner specify the address in the following order (reverse order to Russian):

apartment
house number, street name
town
country

It is allowed to indicate the address in short form, for example:
Moscow
Russia

Under the address, skipping the line, you must write the date of the letter:
June 4th, 2012
4 June 2012
or less formally:
04/06/12

The letter begins with an informal address. If the name of your interlocutor is not indicated in the task, you should come up with it:
Dear Tim,
Dear Rebecca,
After the address, you need to put a comma!

Divide the body of the letter into several logical paragraphs, each of which begins with a red line.

1. In the first paragraph, you should thank your friend for his letter:
Thanks (a lot) for your (last) letter.
Your last letter was a real surprise.
I was glad to get your letter.
It was great to hear from you! / It was great to hear that ... / I was happy to hear ...
You can also apologize for not writing before:
Sorry I haven’t written for so long but ... / Sorry I haven’t been in touch for so long.
I’m sorry I haven’t answered earlier but I was really busy with my school.
and / or mention any fact from the letter received:
I'm glad you passed your History test!
Sounds like you had a great time in London!
Great news about your…!

2. The main part of the letter (2-3 paragraphs). In it, you must reveal all the aspects indicated in the assignment. Be sure to ask the necessary questions.

The letter is supposed to be written in an informal style, so you can use informal linking words such as well, by the way, anyway, so, colloquial expressions like Guess what? Or Wish me luck !, as well as exclamation marks.

3. In the last paragraph, explain why you are ending the letter:
Well, I'd better go now as I have to do my homework.
Anyway, I have to go now because my Mum asked me to help her with the washing up.
I’ve got to go now! It's time for my favorite TV show.

and mention about further contacts:
Write (back) soon!
Take care and keep in touch!
Drop me a letter when you can.
Hope to hear from you soon.
I can’t wait to hear from you!

At the end of the letter, on a separate line, the final cliché phrase is indicated, which depends on how close the author and the addressee are. There is always a comma after it! Below are the options from the least formal (1) to the more formal (8):

Love,
Lots of love,
All my love,
All the best,
Best wishes,
With best wishes,
Yours,
Warm regards,

On the next line, under the final phrase, the author's name is indicated (without the surname!). For example:
Andy or Kate

Thus, a letter to a friend looks like this:

Writer's address (indicated in the upper right corner)
Date of letter (under the address)

Appeal,
At the beginning of the letter, the author usually a) thanks the addressee for the previously received correspondence; b) apologizes for not writing before.
The main part of the letter (2-3 paragraphs). It must be revealed
all aspects specified in the assignment.
Be sure to ask all the necessary questions.
At the end of the letter, the author usually mentions the reason for the end of the letter, as well as further contacts (cliché phrases are used).
Closing phrase,
Author's signature (name)