05.09.2017, 16:05
It was decided to express gratitude to one of the employees of the organization for the success in work. A sample order of gratitude is urgently needed. We will help the HR officer save time on drawing up the document.
Non-financial incentives are effective
Labor legislation provides different ways staff incentives, both material and non-material (Article 191 of the Labor Code of the Russian Federation). Let's list the main ones:
- gratitude;
- prize;
- valuable gift;
- certificate of honor;
- presentation to the title of the best in the profession;
- presentation to state award(for special services to society and the state).
Writing an order of gratitude
So, one of the options for non-material incentives for an employee is to express gratitude to him. If the decision to declare gratitude is made by the director (for example, a corresponding resolution is placed on the promotion proposal), an order of gratitude can be issued.
In practice, employers use a unified form of the order for the promotion of No. T-11 (No. T-11a), approved. Resolution of the State Statistics Committee of Russia dated 05.01.2004 No. 1. However, it is not forbidden to use a form developed independently.
When filling out the order of gratitude, you need to indicate what the incentive is connected with (high performance, success in the implementation of a specific project, etc.). Especially for the readers, our specialists have prepared a sample order for the declaration of gratitude.
On the basis of the order, a note on the declaration of gratitude can be made in work book employee. This is the so-called gratitude with entry into the work book (clause 4 of the Instructions for filling out work books, approved by the Decree of the Ministry of Labor of Russia dated 10.10.2003 No. 69).
One of the non-material ways to acknowledge the employee's merits is to declare gratitude to him. This procedure has its own characteristics - from the application and the issuance of the order for the promotion to the entry in the work book. What achievements are praised by employees and how to write a thank you for Good work(sample), learn from the material.
When is it appropriate
Art. 191 of the Labor Code of the Russian Federation provides for the right of the employer to reward employees for good work, achievement of high results or other merits. The list of achievements that can be commended is established by the company itself, for example, in the regulation on remuneration or regulation on incentives. This list may include:
- achievement of high production results or overfulfillment of the plan;
- successful participation in events to promote products (sales exhibitions, conferences, presentation seminars);
- high productivity through rationalization solutions or process improvements;
- any other outstanding labor services and achievements.
Note that gratitude for cooperation can also be given to employees of other organizations. For example, by sending companies thank you letter... If you want to clarify the names of those people who distinguished themselves, you can send a petition to their employer indicating the reasons for the promotion. A sample of such a document is below.
How to arrange
Whether or not to reward the employee is up to his immediate superior. He turns to the head of the organization with a proposal to praise the subordinate for his work. To do this, you need to write a petition, memo or letter. The order of gratitude will be drawn up on the basis of such a document.
Since there is no established form of appeal, it is drawn up arbitrarily. The petition might look like this:
The main requirement for this document is that it should be clear from it who distinguished themselves and how. The date of compilation and information about the applicant must be indicated.
In the case when representatives of another company offer to encourage employees, they draw up their application on the organization's letterhead and also list who and for what they want to thank.
If the management agrees to the encouragement, an order is issued in the form T-11, approved by the decree of the State Statistics Committee of Russia dated 01/05/2004 No. 1. If the organization has abandoned the unified forms, its own document is used. But it must contain all the necessary details:
- information about the employer company;
- employee data;
- a description of the employee's achievements for which he is rewarded;
- date of the document and signature of the manager.
As with any order, the decision on the promotion must be communicated to the employee against signature. The content of the document can also be introduced to his colleagues (that is, to do it publicly if there is an employee's consent).
An example of filling out the T-11 form (you can download it for further use at the end of the article) 
Promotion order - official document, on the basis of which an entry is made in the employee's work book.
Features of the announcement of gratitude at the state level
If the employee has distinguished himself so much that he was noticed by regional or federal authorities, then the application for encouragement is drawn up by the head of the organization or a representative of the government (for example, an official or a deputy). On the official website of any authority there are special samples of documents used in the case when a third-party employee is encouraged. Here is the template that the Ministry of Labor of the Murmansk region suggests using (the sample is taken from the official website of the department):
Entering information in the work book
According to Clause 24 of the Decree of the Government of the Russian Federation of 04.16.2003, No. 255, personnel officers enter into a special section of the work book information about the reward (incentive) for merits, if the employee:
- awarded with state awards, he was awarded a state honorary title;
- has been awarded an honorary diploma, diploma, badge or badge, or has been awarded some title by the employer;
- is encouraged in any other way provided for by legislation, collective agreements, internal labor regulations, charters and discipline regulations.
Taking into account the last point, an entry is made in the work book about any encouragement - both from the state and from the employer. However, in local regulations organizations may clarify what other types of incentives will be marked accordingly. These can be, for example, letters of thanks from third-party organizations, registration on the honor roll.
A special section - information about awards - should be filled in in accordance with Clause 4 of the Resolution of the Ministry of Labor of Russia dated 10.10.2003 No. 69... An example of a recording is below.
If an additional cash bonus is paid, this must be stated both in the order and in the entry made in the work book. The bonuses provided by the wage system are not indicated. This is clearly stated in paragraph 25 of the Government Resolution No. 255.
How to declare
Companies are under no obligation to hold celebrations to celebrate the announcement of gratitude to one or more employees. But if this is accepted in the organization, then the distinguished employee can be congratulated in the circle of colleagues by handing over a form of gratitude specially printed in the printing house, signed by the management. If no celebrations are planned, congratulations are sent in an informal setting.
06.09.2017, 23:18
It was decided to declare gratitude to one of the employees of the organization for success in work with entry into the work book. Now the personnel officer is faced with the task of adding gratitude to the work book correctly. To do everything without mistakes, you need a sample.
Employee incentives can also be intangible
The Labor Code of the Russian Federation provides for various ways to stimulate personnel, both material and non-material (Article 191 of the Labor Code of the Russian Federation). Let's list the main ones:
- gratitude;
- prize;
- a valuable gift;
- certificate of honor;
- presentation to the title of the best in the profession;
- presentation for a state award (for special services to society and the state).
We fill in the labor
On the basis of the order, an entry about the declaration of gratitude can be entered into the employee's work book. This is the so-called gratitude with entry into the work book (clause 4 of the Instructions for filling out work books, approved by the Decree of the Ministry of Labor of Russia dated 10.10.2003 No. 69).
To avoid mistakes, we offer a step-by-step procedure for adding gratitude to the work book:
- column 3 indicates the full and abbreviated (if any) name of the organization;
- column 1 indicates serial number the entry made;
- in column 2 - the date of the award is indicated;
- in column 3 - information about the reward (incentive);
- in column 4 - the name and details of the document (for example, an order), on the basis of which a note of gratitude was made.
Especially for readers, our specialists have prepared a sample of how gratitude is introduced into a work book.
If the employer has decided to reward the employee with a diploma or a letter of thanks, an entry in the work book about this event (sample here) is made in accordance with the rules, established norms labor legislation of the Russian Federation. For the correct entry of such an entry, you will need to take into account the provisions of the special instructions, which will be detailed in this article.
Types of incentives
An indication of the generally accepted types of such incentives is contained in article 191 of the Labor Code of the Russian Federation:
- announcement of gratitude with entry into the work book;
- bonuses;
- presentation of a valuable gift;
- diploma;
- presentation of the employee to the honorary title "best in the profession".
The employer has the right to apply other incentives to his employees (for example, entry in the book or on the board of honor), if they are enshrined in a collective agreement or local acts employer on labor (for example, in the regulation on labor discipline).
Gratitude with entry into the work book
Labor legislation requires employers (except for citizens who are not registered as entrepreneurs) to fill out work books for their employees.
Based on the provisions of Article 66 of the Labor Code of the Russian Federation, this document is the main document confirming the employee's work experience, as well as containing other information about his labor activity.
The form and procedure for maintaining work books are approved in two normative legal acts:
- in the Rules for maintaining the TC, approved by the Decree of the Government of the Russian Federation of April 16, 2003 N 225 (hereinafter referred to as the Rules);
- in the Instructions for filling out the TC, approved by the Decree of the Ministry of Labor of the Russian Federation of October 10, 2003 N 69 (hereinafter referred to as the Instruction).
As follows from subparagraph "c" of paragraph 24 of the Rules, any incentives provided for by labor legislation or collective agreement, as well as local acts of the employer, are entered in the work book.
Encouragement in the form of gratitude is no exception. A sample of entering gratitude in the work book can be found here.
Section 4 of the Instructions contains detailed list actions when reflecting the relevant information in the work book. It is like this:
- in the third column "Information on rewarding" of the work book, the name of the employer is entered (full and abbreviated - if available);
- in the first column, the number of the record is put down with a cumulative total;
- in the second column, the date of the promotion of the award is entered;
- in the third, it is indicated who encouraged the employee, for what exactly, and also the type of encouragement. For example: "A gratitude was announced for the great contribution to the development and promotion of a new PR-project" Advertising technologies today";
- in the fourth column, the details of the corresponding document on encouragement are reflected (for example, the order, in accordance with which the gratitude was announced and the entry was made in the work book).
Registration of encouragement in the form of gratitude
Here is the procedure for rewarding specific example.
As a rule, thanks are given by the employer at the request immediate superior employee.
For example, a structural unit of the organization managed to create and promote an important commercial project. CEO, wishing to reward employees who participated in this project, asks the manager structural unit an application for rewarding employees. The head of the department provides to CEO such a petition and the latter gives it a go, sending it with a visa "for execution" to the personnel department. The specified department draws up an order (for this you can use the unified form No. T-11, approved by the Decree of the State Statistics Committee of Russia dated January 05, 2004 No. 1) and sends it to the General Director for signature.
On the basis of the signed order, the personnel department carries out the introduction of gratitude into the work books.
The form of the declaration of gratitude to employees may be different, because it is not established by law. For example, it can be expressed in the presentation of a letter of thanks and / or an announcement of gratitude at a general holiday meeting.
What does gratitude give in a work book?
The legislation does not provide for any legal implications for employees whose work books contain a note of gratitude. At the same time, the presence of incentives indicates the conscientious performance of the employee of his duties, which can be taken into account, for example, when imposing on him disciplinary action for a misdemeanor. In addition, the availability of such incentives to an employee can be taken into account by the employer as one of the incentives for career growth.
The successful development of the company largely depends not only on the actions of the management, but also on how productive the work of the employees is. When there is encouragement, people will definitely try. The company can stimulate not only financially, but also morally - to declare gratitude for the work.
What is this document and why is it important
A so-called thank you letter is a non-profit business letter that acknowledges an employee for a certain achievement. For instance:
- execution of the order;
- plan overfulfilment;
- successful project implementation;
- initiative, etc.
At first glance, it may seem that no one needs gratitude for a good job, long-term work or cooperation. But this is a delusion.
First, the employee will be pleased that the management appreciated all the efforts. There will be recognition and respect among others and colleagues. As a result, you want to work even better.
Secondly, this type of encouragement encourages colleagues to observe labor discipline and successfully fulfill their duties.
Thirdly, the fact of reward has a positive effect on the employee's career.
Article 191 of the Labor Code of the Russian Federation lists different types rewards. Among them is an announcement of gratitude. If you are unable to issue an award or buy a valuable gift, please your employees at least with a letter of gratitude.
When the decision is made
A prerequisite for the execution of the document in question is the conscientious fulfillment of duties in accordance with:
- with job description;
- labor protection requirements;
- internal regulations;
- qualification characteristics of work;
- other documents.
The main reason for declaring gratitude for the work of an employee may be:
- improvement of labor indicators;
- participation in a significant event;
- suggestions for improving the work of the organization;
- significant overfulfillment of the work plan;
- implementation of a serious project;
- improvement of enterprise technologies, etc.
Specific merits must be recorded in internal regulatory documents firms.
What formalities need to be completed
When announcing gratitude for the work, an employee must follow certain formalities so that there are no questions from the regulatory authorities. Remember 3 things:
How gratitude is written: general approach
Many employers are interested in the question of where to get a sample and how to write a thank you for a good job. There are no hard and fast rules, but try to adhere to formal business style and use letterhead. General structure of the document is something like this:
How to write a thank you letter for cooperation
A sample text of thanks for your cooperation is presented below. This paper indicates the same details as when writing business letters: FULL NAME. person, position. Also put the signature of the employer, his position, initials and surname.
The peculiarity lies in the fact that they express words of gratitude and hope for the continuation business relationship further.
Moral reward for conscientious work
When a person works with great dedication to achieve high economic indicators and performs duties efficiently, be sure to encourage him with gratitude for his conscientious work. Otherwise, over time, the "spark" may go out. Especially if there is no way to present an award. Sample text:
How to reward employees with years of experience
Some people have been with the organization for years. It would be unfair not to pay attention to this. Reward them with gratitude for many years of work. Sample text is provided below:
Reward for quality work done
If you want to express gratitude to an employee for the work done, the content of the letter may be as follows:
Remember this effective way incentives, like a letter of thanks. It takes a little time to design and compile, but such awards become the key to fruitful cooperation in the future.
