Complete guide creating, designing and filling presentations. There are examples, advice from Guy Kawasaki, one of the first Apple marketers, and patterns that are not ashamed to speak even at the international level.
But if you don’t have such a person under your control, but you still need to make a presentation, this article will help you, where we have collected almost all the necessary information. templates, ingenious examples and professional advice will help you make, if not a masterpiece, then certainly something outstanding!
Presentation (from Latin praesento - I pass, I hand) - a way of presenting information both with the help of technical means, and without them; oral presentation, which may be accompanied by visual images, aimed at conveying information to the public, persuading it to perform certain actions.
Depending on what you want to tell in your presentation, its type will depend. It can be informational, persuasive, image-building, motivating, questioning and multi-purpose.
Guy Kawasaki, one of the first Apple marketers, advises following the 10/20/30 rule: 10 slides, 20 minutes, 30th font. 10 slides - optimal amount that can be fully understood by the audience. If you have done much more, then you have failed to highlight the main theses. 20 minutes is the time that viewers can concentrate without interruption. Font size 30 will allow you to put on the slide only the most necessary and important information.
Components of a presentation
To achieve the desired effect, you need to clearly understand what and when to say and show. The classic presentation structure looks like this:
- Title slide (topic, contacts, information about the speaker, product, service).
- Table of contents (optional).
- Introduction (what is the presentation about, goals, objectives. Interest the listener why he needs to spend time on your report).
- The main part (all necessary information: may contain several sections, at the request of the author).
- Conclusion.
- Application (optional).
- Thank you for your attention (don't forget the final thank you slide).
Presentation rules
Now you won’t surprise anyone even with an interactive Prezi presentation. Therefore, others need to "take". First of all, excellent stylish design. And if your company does not have a single corporate template for presentations, this gives you a huge field for creativity. Just don't overdo it.
- Decorate everything in the same style. Do not "jump" from one background to another. Watch out for the compatibility of colors, backgrounds and fonts. The font compatibility table is .
Don't use the standard PowerPoint design templates. They are boring and boring. It is better to choose your own color palette. For example, on Piknik all the basic colors are collected, and on Color Lovers you can find both ready-made selections of shades, and make them yourself.
Check out infographic color tips from .
- As few words as possible. No one will read huge test blocks for the entire slide. Minimum - 25-30th kegel, font - readable. Change the font to highlight quotes or notes. Use headers.
- Do not use animation and music when changing slides. Leave it to the students.
More pictures.
Replace tables and lists with infographics and charts.
Many presentation services have the ability to add video. True, this requires access to the Internet during the demonstration to the audience.
Developer and startup advisor Zach Holman has been working with presentations for various projects for a long time. On his website, he shares tips on how to design them.
Color
Choose contrasting colors. This makes it possible to vary fonts, backgrounds, and other presentation elements. I have about 4 colors that I use all the time, and 8-10 with their shades.
The size
Make your text huge, get rid of half of the words on the slide and make the remaining most important text even bigger.
Usually my text is at least 90 pt, sometimes I use 150 pt and even 300 pt.
Words as forms
The letters themselves can be part of the design. The easiest way to make a slide more interesting is to play with the physical side of the letters that make up the words, i.e. the size.
The text (font) on almost every new slide in my presentations differs in size. This is how I separate one thought from another. It turns out much more interesting than just bulleted lists.
Illustrations in presentation
Images are the basis of a presentation. A presentation in general is a visual thing, so it is important not only to choose good illustrations, but also to place them correctly on the slides.
What do we have to do:
- If you find a picture in a search engine, make sure that there is no watermark on it. And if you work at a serious level - also for a license to use!
Keep in mind that your presentation may be viewed from a small screen (tablet or mobile phone), and from a large one (computer screen, projector). Choose high resolution photos.
Use photos as a background. Of course, for this you will need to slightly correct the image: reduce brightness, contrast or darken the picture.
Pay attention to the hand-drawn illustrations. They will definitely make your presentation unique.
Choose an unusual, eye-catching image for the first slide. Don't forget about the picture for the last slide ("Thank you for your attention").
What not to do:
Do not use standard pictures and illustrations, especially from PowerPoint. They can be replaced by vectors.
Don't use too many images on one slide. The audience will not have time to see everything. In addition, to fit everything on the screen, they will have to be greatly reduced.
Do not place the image against an edge or corner.
Do not overlap one image with another.
Presentation Software
In addition to the standard PowerPoint, there are many other excellent programs for creating presentations.
- Apple Keynote
The main competitor of PowerPoint, close to him in interface. Big choice chic templates that are a sin not to try. Available on all Apple devices.
- custom show
An excellent tool for creating business presentations from a company with more than 40 years of history. You can not only create presentations and share them with colleagues, but also arrange online meetings, work off- and online and on various devices, add video and audio, upload slides from PowerPoint, change settings according to brand requirements.
- Haiku Deck
Program for lovers of minimalism. The main rule is minimal amount information on hand. One slide - one idea - one visual accompaniment (image, infographic, chart).
Great for making simple presentations. At the same time, editing templates is limited: developers are trying to maintain the high quality of work in this way so that the user does not turn the template into a “silent horror”.
- slidedog
This is not a presentation editor in pure form. You won't be able to make your own slides, but you can put everything you want into a single presentation: a presentation from PowerPoint, Keynote, Prezi, PDF file, video, audio file, web page. No more switching between different programs.
Online services for creating presentations
- Prezi
One of the most popular services after PowerPoint. The entire presentation is one field, each part of which is zoomed in by pressing a key. opportunity to see full presentation from above, which immediately gives an idea and structure.
The tool is interesting and original, but not very suitable for serious business presentations. There is free version with a limited set of features. The paid one starts at $4.92 per month. There is mobile app and a separate PC program.
- Google Slides
Very similar to PowerPoint with slightly reduced features. Allows you to make simple presentations for basic purposes. Although, if you try hard, you can make a cool Google presentation. - Cards
Ready-made slides with various cards.
Paid
Create a simple presentation in PowerPoint
Tsybanova Galina Anatolyevna,Lecturer, SBEI SPO "Tver Trade and Economic College", Tver.
Description: The master class is designed for schoolchildren, students, parents,
teachers additional education, educators and teachers.
Difficulty level: Simple. Run time, 20 - 30 min.
Purpose: Creating a presentation in the program Microsoft PowerPoint.
Target: Make a simple presentation project for Victory Day
Tasks:
- introduce the technology of work in PowerPoint;
- develop creative abilities;
- to cultivate accuracy in work.
Work algorithm:
1. Prepare text and images on the chosen topic.
2. Open Microsoft PowerPoint.
3. Select a slide layout.
4. Select the background (theme) of the presentation.
5. Place information in the appropriate blocks.
6. Edit the presentation.
7. Save the new file to a folder on your hard drive.
Foreword:
A presentation is a concise and visual presentation of information that helps the speaker to reveal the essence of his work in more detail. Now it is used in many areas of our life. Therefore, before you start doing, decide on a plan for your speech. Determine main goal your presentation, think about what you will say at the beginning, at the end - and, accordingly, which slides, with what information and in what sequence you will need.
You can create high quality presentations with PowerPoint. It comes with the standard Microsoft Office package. With it, you can create, view, and show slide shows with text, shapes, images, graphs, animations, charts, videos, and more.
I'll walk you through the basics of creating a presentation.
When working on a computer, observe the safety requirements:
Progress:
1. Find information in advance on the topic of a future presentation and upload it to text file.
Save it to a separate folder on your computer.
2. Prepare the necessary images and save them in the same folder.
The images can be your photos or pictures copied from the web.
You can use the scanner and digitize any picture or drawing.
3. Open the program Microsoft Office PowerPoint
You can do this:
from main menu Start - All Programs - Microsoft Office PowerPoint
by the shortcut of the program on the desktop;
by the presentation file icon in the folder.
If no one has yet opened this program on your computer, then you should look for it in the folder
Microsoft Office (Start - All Programs - Microsoft Office - Microsoft Office PowerPoint)
Immediately after launch, the first tab called home, here we see an empty slide,
with which you can already work.
"Default" opens a slide with two text blocks (title and subtitle),
which can be used as a title.
To change the layout of a slide, use the command Layout tab home and choose the right one.
2. In order for the presentation not to be faded, you must select an appropriate background.
To do this, go to the tab Design and choose the right one. Presentation background can be made
and independently, but this is the topic of another master class.
Enter the name of the presentation in the upper block, and subheading data (for example, information about the author) in the lower block.
The font size is already set, you can change it a little, remembering
that the information on the slide should be easy to read.
This can be done in the window Font or using tab commands home
4. To create a second slide, select the command Create slide tab home.
If you have already decided what information will be presented on it,
select the appropriate template (title and object, two objects, etc.)
I will create a slide with two objects and a title.
Some of the information will be entered in the header block.
To do this, I will open a text file prepared in advance, copy a text fragment to the clipboard
and paste this snippet into the top block. You can also enter text from the keyboard.
5. I will insert a picture into the left block by clicking on the corresponding icon.
In the opened window Inserting a picture I select the desired file.
The size of the image can be changed by selecting the image and dragging the corner.
6. I will also place the text in the right block. Here is the second slide.
7. I will create the next slide from Blank slide.
To insert a text block, run the command
Insert - Inscription(the mouse pointer will change view)
Place the pointer on the desired location on the slide, press the left mouse button and, holding it down, stretch the rectangle to the desired width. Inside the new text block, enter the required information.
8. To insert a picture, use the command Insert - Drawing.
Select a file in the opened window of the same name (see photo in the 5th paragraph)
and move it to the desired location on the slide (resize the image if necessary).
Use the command to crop the picture. Size and Position(context menu).
I cropped the image a little at the top and bottom. The third slide is ready.
9. Create the rest of the slides in the same way.
On the last slide, it is customary to indicate the sources of information.
If the creation of the presentation is delayed, do gymnastics.
Exercises are "compact", you won't bother anyone
1. Raise up your hands, clasped "to the castle" and stretch, trying to reach the ceiling;
2. Raise your shoulders (pull your head in), pull your shoulders back, trying to align your shoulder blades
and release the shoulders (“through the back”), performing a kind of circular movement with the shoulders (4 times);
3. Sit up straight, look into the distance;
turn your head to the right (while looking into the distance);
tilt your head, trying to touch your shoulder with your chin (do not raise your shoulder !!!),
look over your shoulder
raise your head, look into the distance;
slowly turn your head to starting position, look straight (far)
Repeat the exercise with a twist to the other shoulder.
4. Roll from toe to heel (although this can be done in the process)
10. Be sure to save your presentation.
This is such a simple presentation.
There is no animation here, the transition between slides is carried out “on click”,
the visual and text row on the slide changes automatically, along with the previous one.
I will try to talk about setting up animation in the next master class.
I apologize in advance to IT-technologists, maybe I used the wrong terms ...
... Self-taught, so I ask you not to throw mice and keyboards ...
Better write in the comments what is wrong.
Thank you for your attention.
power point- this is unique program to create presentations with images, videos, and sound. With the help of a presentation, you can fully provide information about you, your project, product, etc. Creating a slide show is not at all difficult if you follow the basic steps.
How to make a presentation in Powerpoint - creating a slide and choosing a template
Follow the steps below to create a slide:
- connect the PC to the network;
- start power point;
- select "Create Slide" in the top left corner.
Choose a template at the origins of creating a presentation. To do this, select the “File” tab, then set the “Create” command and double-click “New presentation” according to the given template.
How to Make a Presentation in Powerpoint - Choosing a Theme
To change the theme in your presentation, click the Design tab, then select the theme you like by clicking on it once. You can also adjust the universal theme according to your requirements using the “Background Styles”, “Colors”, “Effects” buttons. The slide show from beginning to end must be performed in one color scheme. Colors should not be variegated and strain your eyesight. But also the text should not merge with the theme color.
How to make a presentation in Powerpoint - choosing a font
The aesthetics of your slideshow is also affected by the font of the written text. It can be changed to any other in the “Home” tab, then “Theme Fonts”. Not only the theme of the font is important, but also its size and color. The text can be highlighted in bold, italic, underlined, strikethrough. With the help of a variety of fonts, sizes, colors, you can easily focus on something important and significant. The text on the slide should be easy to read from a distance. Choose multiple fonts for one presentation, but no more.
How to make a presentation in Powerpoint - adding pictures, diagrams, diagrams
To add a picture, diagram, diagram, inscription, figure to a slide, open the “Insert” tab and select what you want. And also in the “Insert” tab, you can add sound. For better assimilation of the presentation material, it is best to attach sound and illustration accompaniment. It has been proven that a person's visual memory is better developed, and in combination with text and sound, it will give the desired result.
Adding transitions and animations
To make your presentation more interesting, when creating it, put a variety of transitions from slide to slide in the “Transitions” tab. As well as entry / exit animations and selections in the “Animation” tab. In order for the presentation to absorb the attention of the audience, make animated transitions, it will become more interesting to watch.
Everything you need to create high-quality and interesting presentation considered and studied in the given lessons, it remains only to select the “Slide Show” tab and enjoy your work. Each presentation you create is unique.
In this article, we will try to cover the topic of creating the right presentation on a computer that can interest and convince listeners. Today our daily life is hard to imagine without computer technology. In business, such technologies play a special role, for example, it is not enough just to talk or write about your idea or business plan.
Colleagues, management and business partners want to see future project with my own eyes. To visualize business ideas, photographs, graphs, drawings, diagrams, clips, three-dimensional models, etc. are used. Agree that such a visual demonstration is much more informative than “dry” printed text. This technique is especially important for those who perceive information better visually, and such people, according to scientists, are about 30%, i.e. every third. This demonstration method is called "presentation" and is widely used in various fields: design, marketing, economics, pedagogy, engineering, etc.
Presentations are indispensable in learning processes, for demonstrating ideas and results, and for comparative analysis.
You can create a presentation on a PC using the PowerPoine program. With the help of which 95% of presentations are prepared. It is included in the standard office suite office. Microsoft Office PowerPoint is an easy-to-use, reliable and informative program for implementing various presentation projects that meet the highest requirements.
Using PowerPoint, you can create an effective tool to accompany an oral or written presentation. The program allows you to create graphics, diagrams, photos, contains various special effects, allowing you to make a memorable vivid project.
Taking the time to learn the basics of PowerPoint is a profitable investment in self-development and education, because everyone has to give presentations, speeches and demonstrations sooner or later.
Creating a presentation using PowerPoint (standard Microsoft program)
You can find the Power Point program on your computer using Windows search.
The most important rule is the presentation is not a substitute for your report or speech, but only complements it, illustrating your words and allowing you to focus on the main theses. That is why you first need to carefully consider the speech plan and only after that make a presentation.
Step 1. We take into account all the details of the presentation!
Most important questions to ask yourself before making a presentation:
- What is the main purpose of my presentation?
- What features will my listeners/viewers have?
- What is the duration, content and dynamism?
Step 2. Let's start creating!
Creating a presentation begins with the launch of the program. Next, using the "create slide" option, which is located in the right corner of the panel at the top, select the slide layout. This layout not only applies to the entire presentation project, but can also be customized for each slide.
Important! Try not to place several blocks of different types of information (photos, text or diagrams) on one slide at once. This distracts potential viewers, distracts attention, which ultimately leads to a decrease in the perception of your performance.
Step 3: Use a Template!
For all newly created presentations, PowerPoint uses a presentation template. To use it, you must click "File" and after opening the menu, select the "create" command. A window will appear where the "templates" will be displayed. Here you need to select "new presentation", (2 times clicking the mouse).
You can also choose templates for your presentation using the "installed templates" command, which gives you access to "classic" and "modern" album, "advertising booklet", "quiz" and "wide screen presentation".
Step 4. Choose a template theme!
In order for the presentation to have the desired look, you need to go to the “themes” tab in the “design” tab and select the document you like. To change the visual look of your slides, you need to find the "slides" tab, highlight the desired slides and click on the theme that you want to use for the selected slides.
The themes available in PowerPoint are universal for different types of presentations. You can change the color, style, add effects using the appropriate buttons: “effects”, “background styles”, etc.
You can also create topics for presentations yourself using your own photos, drawings and solutions.
Important! Please note that the text must be in contrast with the background, otherwise it will be difficult to read. Do not make slides too bright, overload with color, because. it hurts perception visual images. Optimal solution- use no more than 3-5 colors on one slide, which harmonize well with each other, improving perception.
Step 5. Choosing a font size and color?
Microsoft's PowerPoint presentation software allows you to change the type, size, color used for text elements font. Working with presentation texts is as easy as working with documents in Office Word.
To write text, you just need to place the cursor in the right place, for example, in the "title" or "text" field and start typing. To select the desired font, you need to go to the "font" group, where its parameters are selected: size, color, type.
Important!
- Classify the text into primary and secondary. It is better to single out the main one in some way so that it carries maximum information to the listeners. You can highlight the main text by size, color or special effect, as well as the order in which it appears on the screen. The additional text serves to explain the main text, it is better to apply more “calm” effects to it: a smaller font size, a less saturated color, etc.
- Do not forget about such a thing as "readability"! The text should be readable and easy to understand. To do this, it must have a clear structure, which is emphasized by the font size. For example, you can use a font size of 22-30 for a heading and 20-24 for subheadings. For captions under tables, explanations, footnotes - 8-10. Body text usually reads well at a font size of 14-20.
- Heading, subheadings, main theses should be bold or underlined. Making comments, explanations, footnotes, Additional information- italics.
- Don't forget about the "principle of six": 6 words per line, 6 lines per slide.
- Don't use different fonts on the same slide! Better yet, use the same font for all the slides in your presentation project.
- Do not use complex, incomprehensible, cumbersome fonts. the best options for presentation are Times New Roman, Bookman Old Style, Verdana, Calibri, i.e. those fonts that are most often used to create printed products.
- Don't overload the slide test material, remember that a presentation is not a substitute for your speech!
Step 6. Better to see a hundred times!
To make your presentation more interesting and reasoned, you need to use graphs, diagrams, drawings, infograms, collages and photos in your PowerPoint presentation. To place these elements, you need to go to "illustrations" and click on the group. A photo or drawing can also be inserted into a presentation using traditional commands - "copy" and "paste".
Important!
- Minimize the “picture wrapped with text” technique, as this combination is extremely difficult to understand. It is better to place the picture on a separate slide, adding to it from below text information. In this case, the image will look solid and not overloaded.
- Photos and drawings used must be High Quality and required size. Be aware that when stretched, images lose their sharpness, which can ruin the effect of the entire presentation.
Step 7. Insert Music!
For some presentations, it is appropriate and even desirable to use sound. How to insert music or sound? This is not difficult to do: you need to go to the "media clips" tab and stop at the "sound" item. A list of commands will appear in which you need to select "sound from file". A standard dialog box will appear where you will need to specify the folder from which the sound or music will be inserted. The type of sound file is also indicated. After that, we specify the way to play the soundtrack. It can be automatic or on command - a mouse click. To select, go to the "sound options" menu and specify the required settings.
Important!
- Watch your sound volume! Your speech must be heard. The ideal option is to take into account the acoustic features of the room where your performance will take place.
- Choose calm, neutral music. It is better to give preference to instrumental or classical music, which will not irritate and distract listeners from your presentation. Avoid rhythmic, intrusive melodies, although there are situations when just such background music is appropriate.
Step 8. Show and interest!
To diversify the presentation will help the introduction of animation effects that can be added to one or more slides. You can add animation if you select the tab with the appropriate name and go to the "animation" group, and then open the "animation settings" menu. After that, click on the object (text, diagram, graphic or photo) to which you want to add an animation effect using the "add effect" button. Then you need to follow the steps to insert animation effects, while the effects will appear in the "animation settings" list in the order in which they will be shown in the presentation. You can change the speed, order and direction of the effects in "change effect".
Important!
- Do not overload your presentation with inappropriate special effects. A large number of moving objects, extraneous sounds, animations annoys the audience and distracts from your performance. It is better to limit yourself to 1-2 special effects that will emphasize the significance of the information presented.
- You should not use animation effects "just for fun" or "for beauty". They should carry a semantic load that is understandable to the audience.
Using animated special effects, it is good to highlight the key points of the presentation, draw conclusions, and summarize. Best effect has an animation based on highlighting text in different colors. Moving letters, on the contrary, are perceived worse by listeners.
Step 9. Interesting slide change!
Transitions from slide to slide make the presentation more coherent and better quality. To add transitions, you need to select the "transitions" tab, where by clicking on the slide thumbnail. Here you can choose the effect you like for changing slides.
The slide change speed is set in the “transition to the next slide” group using the “transition speed” button, where the optimal speed is selected. Also in the "slide change" group, the change order is set: automatically or manually by clicking. Slide transitions can be accompanied by a sound effect. To do this, click on the "animation" tab and select the "transition to the next slide" group. There, you will see a "transition sound" button, by pressing which you will be able to select a sound file to accompany the slide transition process.
Important!
- Don't make slide transition sounds too intrusive and loud.
- Use the click-to-slide transition feature. Sometimes it is convenient - the presentation is fully consistent with your performance, "does not run" forward and does not lag behind.
- In the text of your speech, be sure to mark the moment when you need to change the slide.
- If the slide show is directed by technical staff, then make a copy of the speech with notes for them.
Step 10. Get acquainted with what happened!
Presentation created! To see what you have done, you need to click the "slide show" button. If during the viewing process you decide that one or more slides require adjustment, then you can do this by pressing "Esc". After making changes, save the last version.
Important! Remember that a presentation is a tool that illustrates your presentation, but does not replace it. Overloading the Presentation bright colors, music, sound effects, animation can spoil even the most thoughtful and interesting speech, distracting listeners from it.
Conclusion
Now you can easily make a presentation yourself using PowerPoint. After going through all 10 steps, you will learn the basics of creating a presentation, but every time you take on new project, remember that you have many more features to discover in this program from Microsoft.
We offer you to watch a short video tutorial on how to create a presentation in PowerPoint.
When using materials from this site - and placement of the banner is MANDATORY!!!
INTRODUCTION
PowerPoint for Windows is an application designed to create electronic presentations using various types of information: audio, video, graphics, text, and their subsequent demonstration using various effects.
STARTING POWERPOINT FOR WINDOWS.
Locate the PowerPoint for Windows 95 icon on your desktop and double-click on it with the left mouse button.
If the program icon is not on the desktop, then you will have to launch the program using the Start button on the Taskbar. The taskbar is usually located at the bottom of the desktop. Click on the Start button, which will open the corresponding menu.
After clicking on this menu item, move the mouse pointer over the Programs item in this menu item and the programs submenu will expand to the right. In this submenu, select the Microsoft PowerPoint item and click on it, it is possible that in the program submenu you will first have to refer to the Microsoft Office item, and then to Microsoft PowerPoint. It depends on how the system menu is configured.
CREATING PRESENTATIONS.
CREATING A NEW PRESENTATION.
While creating new presentation you can use the Wizard. With the help of which you can: form the structure of the presentation, select a PowerPoint design template that defines the color scheme, fonts, and other attributes of the presentation structure. You can also start with a blank presentation that has the default color scheme, fonts, and other settings.
Exist three ways to create presentations:
* creating a new presentation based on the proposed structure:
2) On the Presentations tab, click AutoContent Wizard.
* creating a new presentation using a design template:
1) in the File menu, select the New command;
2) On the Presentations tab, click the design template you want to use.
* creating a new presentation from an empty presentation:
1) in the File menu, select the New command;
2) Select the Abundance tab and double-click the New Presentation icon.
The new presentation will use the color scheme, title, and text styles of the default presentation in PowerPoint.
To create and view a presentation for the first time, follow these steps:
1) launch PowerPoint. If PowerPoint is already running, select New from the File menu;
2) On the Presentations tab, select the presentation template that most closely matches the theme of the presentation. For example, if the presentation is educational in nature, the Training.pot template;
3) when the sample presentation opens in slide view, highlight the contents of the slide title and type your own title;
4) on each slide, type your own text instead of the example text, insert your drawings and graphic files where necessary;
6) To see what the presentation looks like on the screen, click at the bottom of the PowerPoint window.
To check the visual clarity, spelling, and punctuation of a presentation, follow these steps:
1) open the presentation to be checked;
2) in the Service menu, select the Check Styles command;
3) select the elements of the presentation that you want to check.
USING DESIGN TEMPLATES TO GIVE THE PRESENTATION A SINGLE STYLE.
PowerPoint is designed in such a way that it allows you to create presentations in a specific style. There are three ways to control presentation style: design templates, color schemes, and swatches.
The design templates contain color schemes, slide and title masters with customizable formats, and stylized fonts that give your presentation a “look and feel”. A slide in PowerPoint refers to one frame of a presentation. When you apply a new design template to a presentation, the swatches and color scheme are replaced with the new ones. After applying the design template, each newly added slide is designed in the same style, regardless of the auto-layout of the slide. You can either use one of the PowerPoint design templates or create your own template based on any presentation.
PowerPoint comes with a wide range of professionally designed templates. You can also add your own templates. If designed special kind for one of your presentations, you can optionally save it as a new template. A presentation saved as a template can contain a custom note template or handout template.
Color scheme consists of eight balanced colors used as the main colors of the presentation - text, background, fill, accents, etc. To
Each scheme color is used automatically for different slide elements. You can fix the color scheme for individual slides or the entire presentation.
When applying design templates, you can select a color scheme from a set of schemes stored in each design template. This makes it easy to match color schemes to a slide or presentation by ensuring color compatibility with other slides in the presentation.
The slide master determines the format and layout of the headings and text that you place on your slides. The title master defines the format and position of the titles on the title slide of a presentation or on any other slide declared as a title slide (for example, slides that open a new section). Each design template contains own samples slides and titles. In turn, masters store background elements, such as graphics, that will appear on each slide in the presentation. Any change to the master is reflected on every slide in the presentation, unless it has been changed individually.
CREATING YOUR OWN TEMPLATE.
A design template is a presentation that has a special format and color scheme that you can apply to any presentation to give it a special look. Any presentation can be used as a design template. A presentation template is a presentation filled with suggested content
and having a non-standard format and color scheme. The presentation template is used as the starting material for a new presentation.
PowerPoint comes with a rich set of design templates, but you can modify any of them to suit your needs or create a new design template using the format and color scheme of an existing presentation. You can also create your own presentation template, including
custom format and color scheme, and content you suggest.
To create your own design template, follow these steps:
* Open a presentation or create a new one using any design template:
1) in the File menu, select the New command;
2) On the Presentations tab, select the design template you want to use.
This presentation will be used as the starting material for the new design template.
* Change color scheme:
1) in the Format menu, select the Slide Color Scheme command;
2) in the Color Scheme dialog box, select the Special tab;
3) in the Scheme colors group, select the color of the element you want to change, and then click the Change color button;
4) Click the Standard tab, select the desired color, and then click OK. Alternatively, click the Special tab, select a color by dragging the crosshairs with the mouse, adjust the brightness by dragging the scroll bar slider up or down with the mouse, and then click OK;
5) Click the Apply or Apply to All button to apply new color respectively, only to the current slide or to all slides in the presentation.
* Add or change slide background elements using the slide master and new pattern header:
1) in the View menu, select the Sample command, then Slide Master;
2) add an object to the slide master;
3) to return to the original slide, select the Slides command from the View menu;
Tip: If the object doesn't appear on your slides, choose Special Background from the Format menu and make sure the Exclude Master Background check box is unchecked.
To save your own design template, follow these steps:
2) enter a name for your design template, and then click Presentation Templates in the File Type list.
ORIGINAL COLOR SOLUTIONS.
USE OF COLORS NOT INCLUDED IN THE COLOR SCHEME.
The Color dialog box allows you to select a large number of additional colors. As soon as a color is used that is not in the current color scheme, it is automatically added to the Other color list, which contains colors for text, shadows, bullets, backgrounds, and lines. To call a dialog box
change colors click the corresponding icon on the toolbar (change the background color, symbols, fills, heat and. lines).
The palette of colors not included in the color scheme for each Other color list can contain up to eight additional colors; when adding another one, it will replace the color added earlier than all, and will appear first in the palette. A color added to the palette can be removed. The palette is considered empty until at least one color is added to it. If a color is added to the list, it will remain there even if the color scheme changes. Accordingly, text or an object colored with a complementary color will not change its color after changing the color scheme. This can be useful in cases where you want to use certain colors used by the firm or department, it depends on the color schemes used.
If a color has disappeared from the Other color list, you can turn it back on, if necessary, if at least one of the objects uses it. For this
select this object, click Other Color in the Color list, and then choose the color you want. In the Color dialog box, click OK and the color appears at the top of the Other color list.
CREATING A COLOR SCHEME.
To create a color scheme, follow these steps:
1) in the Format menu, select the Slide Color Scheme command, and then click the Standard tab;
2) choose the color scheme that most closely matches created type, and then click the Custom tab;
3) in the Scheme colors group, select the color you want to change and click the Change color button;
4) select the Standard tab, select the desired color from the palette, then press the OK button, or select the Special tab, select a color by moving it
crosshairs with the mouse, adjust the brightness by moving the slider up or down on the scroll bar with the mouse, and then click OK;
5) repeat the procedure described in point 4 for each color you want to change;
7) to apply the new color only to the current slide, click the Apply button, and to apply it to all presentation slides, click the Apply button
change to everyone.
APPLICATION OF THE COLOR SCHEME OF ONE SLIDE TO ANOTHER SLIDE.
In order to apply the color scheme of one slide to another slide, you must:
1) in the sorter mode, select the slide whose color scheme you want to use in another slide or slides;
2) click once on the Copy Format button (Standard toolbar) to change the color of one slide, go click twice to change
colorize multiple slides;
3) select the slide (or several slides by clicking them while holding down the SHIFT key) to which you want to apply the color scheme;
4) if you change the color of one slide, then at the end of the procedure, the selection of the Copy Format button will be automatically deselected. If you change color
multiple slides, to deselect the Copy Format button, press Esc or click the Copy Format button (St
standard).
WORK WITH SLIDES.
OPERATIONS WITH SLIDES.
In order to move or copy a slide from one presentation to another, you must:
* in sorter mode:
1) open presentations between which you want to move or copy slides, and then display them in sorter mode;
2) in the Window menu, select the Arrange All command to display both presentations next to each other;
3) highlight the slide you want to move or copy;
4) to place a slide from one presentation to another, move it with the mouse.
5) To copy a slide from one presentation to another, move it with the mouse while pressing the CTRL key.
Tip: You can select multiple slides to move or copy by selecting them while holding down the SHIFT key.
* in outline mode:
1) open presentations between which you need to move or copy slides, and then display them in outline mode;
2) highlight the slide you want to move or copy;
3) to move a slide from one presentation to another, select the Cut command in the Edit menu;
4) to copy the slide and display it in both presentations, select the Copy command in the Edit menu;
5) on the Window menu, click the presentation to which you want to add a slide;
6) click on the place where you want to insert the slide;
7) select Paste from the Edit menu.
To translate to a specific slide:
1) in slide mode or note mode, move the mouse with the button pressed down vertical stripe scroll. In the process of moving near the lane
scrolling will display the numbers and titles of the slides;
2) double-click the slide icon in outline mode;
3) in the sorter mode, double-click the slide image;
4) Double-click the slide image in note mode.
USING MARKUP IN CONSTRUCTING SLIDES.
When creating a new slide in the New Slide dialog box, you can choose any of the 24 auto layouts. Each of them offers its own type of slide layout,
depending on what you want to do. For example, there is markup that contains placeholders for the title, text, and chart, and markup
but with placeholders for the title and graphics. The title and text placeholders are made according to the formatting conditions for the slide image of this
presentations. You can move and resize them if needed, and reformat them if you don't like the slide master. To
type text in the title or text placeholder, click it, and then type your text.
You can also change the layout of a slide after it has been created. Click the Slide Markup button at the bottom of the PowerPoint window, and then select a new
markup in the Slide Markup dialog box. If the new markup does not contain the placeholders you used (for example: if you created a chart and
there is no placeholder for the chart in the new markup), no information will be lost. All objects will remain on the slide, and you can rearrange them if you wish.
them so that they are included in the new markup.
When you create a new slide, frames with a dotted outline appear. These frames serve as placeholders for objects such as the title of the slide,
text, charts, tables, organization charts and graphics.
Click to add text to the placeholder, and double-click to add the specified object.
To change the layout of a slide:
1) in the slide mode, select the Slide Layout command in the Format menu;
2) click the desired slide layout, and then click the Apply button;
3) if necessary, rearrange the objects so that they fit into the new markup.
Tip: You won't lose added text and graphics outside of placeholders. They are displayed on the slide, but you will have to move them yourself.
CREATING A CUSTOMIZED SLIDE.
Not all slides have to follow the slide master in every detail. For example: in some slide, you can use a different background color or shadow pattern; you can cancel a background graphic (for example: a company logo) so that it does not appear on a particular slide. In another slide, you can use your own size or color for the title or text, or set your own header and footer. You can also use a color scheme on a slide that is different from the master color scheme.
To create a slide with a background other than the master background:
3) in the Background Fill group, select one of the elements (for example: Texture or Toning) and make necessary changes;
Graphics can be filled with solid or shaded colors, patterns, or textures. You can also fill an object with a background color, pattern, or texture and then place it in front of other objects to create a masking effect. Each time you fill an object, the old fill is replaced with a new one. When you change an object's fill, you can easily restore the default fill.
When you change the fill color of an object, you can use one of the eight coordinated colors of the color scheme, or specify a color that does not belong to the current color scheme. Changing the fill color overrides previous fill settings, including tinted or textured fills.
If you use a standard color from the color scheme and subsequently change the presentation's color scheme, the object's fill color changes to match the new color scheme. If you select a color that does not belong to the current color scheme, it will remain even if you change the color scheme.
To change the fill color to a color from the color scheme:
1) select the object you want to change;
2) click the Fill Color button (Drawing toolbar). Function given fills the selected object with a color, texture, pattern, or shaded fill. You can also remove the fill or change its color;
To create a slide with a title or text format that is different from the format in the master, you must:
2) make the necessary changes to the format of the title and text using the tools and menu commands of PowerPoint.
Note: the changes made will not affect other files and samples.
To create a slide with a color scheme that is different from the master color scheme:
1) in slide mode, display the slide you want to change;
2) in the Format menu, select the Slide Color Scheme command;
3) select the Standard tab, and then click the desired color scheme among the standard schemes;
You can also select the Custom tab and modify the current color scheme.
For this you need:
1) in the Format menu, select Slide Color Scheme;
2) in the Color Scheme dialog box, click the Special tab.
3) in the Scheme Colors group, click the color of the element you want to change, and then click the Change Color button;
4) select the Standard tab, select the desired color from the palette, and then click the Ok button. or select the Special tab, select a color by moving
crosshair with the mouse, adjust the brightness by moving the slider up or down on the scroll bar with the mouse, and then click OK;
5) click the Apply or Apply to All button to apply the new color to the current slide only or to all slides in the presentation, respectively.
Note: The changes you make will not affect other files and samples unless you click the Apply to All button.
To create a slide with background elements other than those used in the sample, you must:
1) in slide mode, display the slide or title of the slide you want to change;
2) in the Format menu, select the Special background command;
3) set the Exclude sample background checkbox;
4) click the Apply button so that the changes affect only the current slide.
WORK WITH OBJECTS.
Select or deselect an object
| Do the following |
|
| Select a filled object Select an unfilled object Deselect an object Select text in an object | Click anywhere inside the object. Resizing handles indicate that an object is selected. Click the object frame Click outside the object Move the cursor over the text |
Selecting an object hidden by another object.
To do this, press the TAB key and cycle forward (or backward by pressing SHIFT+TAB) through the objects on the slide until the resizing handles appear on the object you want to select.
Advice: if you want to work with an object that is on one of the lower layers, move it to the top layer by choosing the Place On Top command from the Picture menu.
CREATION AND LAUNCH OF ELECTRONIC PRESENTATIONS.
VARIETY OF VIDEO CLIPS AND SOUND FORMATS.
The sound and clip inserted into the slide must be digitized; this means that they must be in the form of electronic files.
The Microsoft Media Player application plays clips in PowerPoint and Windows 95 in .AVI format. In addition, Media Player plays sound created with Sound Recorders (.WAV format) and Musical Instrument Digital Interface (MIDI). Media Player is a program installed with Windows 95. It is used to play multimedia files and control playback devices such as CD and video disc players.
In PowerPoint, you can use the Media Player application to insert a video or audio clip from a CD into a slide, and then edit the inserted clip. After the clip is inserted. The media player works in background until you want to change the settings. If you need to edit a video clip, select the Edit command from the Media Player menu; controls appear, allowing you to set, for example, the audio volume or edit parts of the clip. During the slide show, the Media Player plays the clip inserted into the slide. All you see on the screen is the clip and (if necessary) the control bar.
USE OF SOUND, MUSIC, MOVIE AND ANIMATION IN SLIDE SHOW.
PowerPoint 95 comes with sound effects that you can use during your slide show. Some sounds, such as the sound of a typewriter or applause, can be played using the buttons on the Animation Effects toolbar. To play one of the pre-programmed sounds when a specific object or text appears during the demonstration, select the object or text, and then click the button representing the desired sound on the Animation Effects toolbar.
To accompany the demonstration with other sounds or music, insert the desired music or sound object on the slide during which you want to hear it. Then, use the Custom Animation command from the Tools menu to set the music or sound options so that they sound at the right time.
To play sounds and music, you will need to install special hardware on your computer. To find out what you have installed and what settings you are using, look at the Media and Sound categories in the Windows Control Panel.
To insert music or sound, you must:
1) in the slide mode, select the Sound command from the Insert menu;
2) navigate to the directory containing the sound or music file you wish to insert;
3) select the file and then click the Paste button
To insert a video clip into a slide:
When a video clip is inserted into a slide, it can be identified in two ways: as a poster or as an icon. If it is displayed as a poster, the first poster will appear on the slide.
other video clip. If the slide is displayed as an icon, that icon will appear instead of the first frame. The way you choose to display a video clip does not affect how the video is
the stick will scroll.
Note: All video clips inserted into a slide are linked objects, not embedded. If you move the presentation to a different location, you will also need to move the video clip. The packing wizard will remind you of this if you use it.
To display a video clip as a poster:
3) select the video clip you want to insert and press the Ok button;
4) move the video clip to the right place on the slide.
To display a video clip as an icon:
1) in slide mode, display the slide where you want to insert a video clip;
2) in the Insert menu, select the Object command;
3) select the Create from file switch;
4) click the Browse button and find the desired video clip;
5) select a video clip and press the Ok button;
6) set the As icon checkbox and click the Ok button;
7) move the icon to the right place on the slide.
The icon used can be replaced. To do this, click the Icon button and select a different icon.
To set time intervals for playing a clip during a slide show:
1) In Slide View, display the slide containing the icon, and then click the icon;
2) in the Service menu, select the Animation settings command;
3) in the Playback Options group, select Playback, and then click the Advanced button;
4) select the desired options.
To resize a video clip:
1) In Slide View, click the icon or poster of the clip you want to resize;
2) in the Picture menu, select the Size command;
3) check the box best size for demonstration. Note: If the Best demo size switch is checked, the video clip will scroll without gaps during playback.
CONTROL VIEWING THE VIDEO CLIP DURING THE SLIDE SHOW.
Video clip management methods:
| Do the following |
||
| Show video clip. Stop the video clip and return to the presentation. Pause the video clip. Resume the video clip. Jump forward or backward a few frames. | Click a video clip. Click outside the video clip. Click a video clip or button. Move the slider forward or backward on the control bar with the mouse. |
|
Some ways to edit video clips:
| Do the following |
|
| Edit video clip poster Set playback volume Set a video clip to automatically rewind after viewing Set a video clip to play continuously during a slide show Make a frame around the frame Show control bar during playback Select and copy a single frame Cut or copy a sequence of frames | With the desired frame displayed, select from the menu File applications Universal Player command Update Presentation, and then click Exit and Return to Presentation. On the menu Insert Clip applications Universal Player select a team Volume. On the menu Change applications Universal Player select a team Options and then check the box Auto rewind. On the menu Change applications Universal Player select a team Options and then check the box Auto repeat. On the menu Change applications Universal Player select a team Options and then check the box Border Around Object. On the menu Change applications Universal Player select a team Options and then check the box Reproduction in Document. By displaying the frame in the menu Change applications Universal Player select a team Highlight and Copy. After displaying the first frame, press the key Shift and holding it, move the slider with the mouse Media Player and select the rest of the frames. On the menu Change select a team Cut out or Copy. |
PLANNING THE SLIDE SHOW.
When a slide show is being held, the content is the most important thing. The tools used, such as builds and transitions, should help emphasize certain points, but not divert the attention of the audience to special effects.
If your audience mostly reads from left to right, design your slides so that messages flow in from the left. If you need to emphasize the meaning of a message, make sure that it appears on the right. This will grab the attention of the listeners and give the point weight.
The same principle should be followed with respect to sound. If music suddenly plays or a sound effect is played during a transition or slide construction, it will most likely grab the attention of the audience. On the other hand, excessive use of sound effects will distract listeners from the main points.
The speed of the presentation also affects the reaction of the audience. A tempo that is too fast will tire the listeners, and a tempo that is too slow will put them to sleep. Before giving presentations, experiment with different speeds using the Rehearse radio button in the Slide Show dialog box (View menu).
Through these experiments, the visual and information impact of the slides can be analyzed. When there are too many words or pictures on a slide, it scatters attention. If there is too much text, try splitting the slide into two or three and then increase the font size.
To view slide show settings for a specific slide in Slide View, click the Show button, which starts the electronic slide show starting from the current slide (if you are in Slide View) or from the selected slide (if you are in Sorter View). To return to slide mode, press the Esc key.
REHEARSING THE SLIDE SHOW.
For each slide participating in the demonstration, you can set its own time interval, if necessary. You can have the title slide show for 10 seconds, the second slide for 2 minutes, the third for 45 seconds, and so on. There are two ways to set time intervals for slides: manually and during PowerPoint rehearsal. If you want to set the time manually, the easiest way to do this is in Sorter View, which shows thumbnail images of each slide in your presentation. You can also enter an interval value for one or more selected slides by choosing Slide Transition on the Tools menu, and then typing a value in seconds in the Progress group.
If you decide to use the PowerPoint rehearsal tool, then while watching the demonstration, you can click the button at the moment you see fit to move to the next slide. PowerPoint keeps track of how long each slide is shown and will set the time interval accordingly. After completing this procedure, you can accept the set intervals or repeat everything again. To rehearse time slots in your presentation, simply click the Rehearse button (Slide Sorter toolbar), which sets or changes the time slots for the electronic slide show. When you set these intervals, click the mouse button to move to the next slide or draw the next text or graphic object.
* To add slide transitions to the demo you need;
1) in the sorter mode, select the slide(s) for which you want to add a transition;
2) select the Slide Transition command from the Tools menu, which allows you to select the transition used when the selected slide appears during the element
a slide show;
3) in the Effect list, select the desired transition.
Note: you can also set transitions for individual slides, to do this, in the slide mode, select the Slide transition command in the menu
SLIDE SHOW TIME SETTING.
The value of the time interval during which the slide must remain on can be set in two ways.
The first way: enter the time for each slide manually.
The second way is to use PowerPoint's rehearsal feature, which allows you to set intervals automatically, adjust them manually, and rehearse again to change the timing of the slide.
Note: Before starting an automatic presentation, make sure that the By Slide Time radio button is checked. Choose a team
Demonstration in the View menu, and then select the Toggle By Slide Time.
Time slots for slide show:
1) select a slide in the sorter mode;
2) select the Slide Transition command from the Tools menu. It allows you to select the transition that is used when the highlighted slide appears in an electronic slide show;
3) click Automatically after ... sec., and then enter the interval in seconds during which the slide should remain on the screen;
4) repeat this procedure for each slide for which you want to manually set time intervals.
Time slots during rehearsal:
1) select the Demonstration command from the View menu;
2) select the Rehearsal radio button, and then click the Demo button. The slide show will start in rehearsal mode;
3) click the Forward button when you are ready to move to the next slide;
4) when the installation is completed, click Yes (the timeslots will be accepted) or No (you will be given the option to try again);
Note: if you know exactly what interval should be set for a slide, directly enter this value in the Rehearsal dialog box.
BUILDING TEXT AND OBJECTS FOR SLIDE SHOW
A construction slide is a slide on which each bulleted body text item appears independently of the others, or graphic elements appear one after the other. You must specify how each bulleted item or graphic appears, such as flying to the left, and specify whether other items or graphic already on the slide should be dimmed or flickering. Similar capabilities are set by the Animation Settings command from the Tools menu.
By default, the build order is the order in which the objects were created on the slide. When you change the build order, you are actually changing the layering order of the slide objects.
Controlling the order in which objects appear in the construction slide:
1) in the slide mode, select the text or graphic object that should appear first:
3) in the Build options list, select Build. The Build this object field for this object will automatically indicate that it is built first;
4) repeat this procedure in turn for each object you want to build.
For each object, it will be automatically indicated that it is being built under the corresponding serial number.
Note: the usual order of construction is the same as the order of placing objects on the layers of the slide. By changing the build order, you change the layering order. Review your build slides and make sure the layering order is right for you.
Setting the order in which objects appear:
2) in the Service menu, select the Animation settings command;
3) check the box Start on completion.
Note: if you check the box Start on completion for the first construction object on a slide, this object will automatically appear as soon as the slide itself appears,
Reverse the order in which text appears in an object:
1) select a text object in the slide mode;
2) in the Service menu, select the Animation settings command;
3) select the text level in the Build parameters list;
4) check the box In reverse order.
Assigning an effect or other action to an object after it appears during a slide show requires:
1) select the construction object in the slide mode;
2) in the Service menu, select the Animation settings command;
3) in the Step after construction group, select the desired effect.
Note: for each slide object in the construction sequence, you can select a different effect from the others.
METHODS OF DEMO SLIDES.
An electronic slide show can be performed manually by changing slides with the mouse. Each transition is just a frame change.
Another way to run a demo is to set time intervals and select the desired slides with the Show command from the View menu. You can set the demonstration to repeat in a continuous loop.
You can also demo based on the playlist. Such a list allows you to hold several presentations one after another. PowerPoint makes it possible to conduct a slide show on several computers on the network at the same time. To do this, there is the Conference command, which allows you to check your notes on one computer and preview other slides in advance, and continuously show slides on other computers.
During a slide show, you can use Notebook to take notes, add text to note pages, and write down action items that will appear as the last slide in your presentation.
Taking notes during a demonstration is especially helpful if you are having an informal presentation. For example, you can use PowerPoint to frame your ideas for a management meeting. Then, during the meeting, create a list of action items that can be displayed or printed.
If you decide to take notes during the presentation conference, Notebook will appear on your screen. Conference attendees will only watch the slide show.
Starting the slide show:
1) in the View menu, select the Demonstration command;
2) select the radio button All to show all the slides of the presentation or select the radio button From and set the sequence of slides;
3) in the Promotion group, select the method for promoting slides;
4) click the Demonstration button.
Comment: If you have set slide intervals for your presentation and want to advance to automatically, select the By Slide Time radio button.
To access your notes or take new notes during an online slideshow, you must:
1) during the slide show, right-click;
2) click Notebook;
3) select the tab containing the desired options.
Chronometer display:
1) during a presentation conference, right-click and then click Timer;
2) To close the chronometer, click the Close button.
Creating a list of actions during the demonstration of slides:
1) during the slide show, right-click and then click Notebook;
2) Select the Actions tab and enter action items.
These actions will be shown on the last slide of the presentation.
POWERPOINT VIEWER
PowerPoint Viewer is a program that allows you to view your presentation on computers that do not have PowerPoint installed. You can include the Viewer program on one disc along with the presentation. PowerPoint Viewer is free and does not require an additional license. However, the Viewer does not support all PowerPoint features. If you are showing a presentation using the Viewer, you will not be able to open the file from another application if it is not installed. Besides. The Viewer does not support features such as build animations and transitions.
To perform a slide show using PowerPoint Viewer, you must:
1) in the Explorer window, select PowerPoint Viewer;
2) select the presentation you want to show;
3) click the Show button.
